Workers' Compensation Compliance Consultant

Location: Remote (U.S.)
Employment Type: Contract (18 Months)

Position Overview

We are seeking a highly organized and detail-oriented Risk Consulting Specialist to support clients with Workers' Compensation Qualified Self-Insurance compliance and state reporting requirements across multiple jurisdictions. This role is responsible for managing quarterly and annual filings, coordinating required documentation, monitoring strict deadlines, and ensuring clients remain compliant with state regulations.

The ideal candidate has experience supporting employer-side risk management, payroll, HR, insurance consulting, or workers' compensation compliance functions. Success in this role requires exceptional organization, attention to detail, and the ability to manage multiple deadlines while working directly with clients and regulatory agencies.

Key Responsibilities

Regulatory Compliance & Reporting

• Manage quarterly and annual Workers' Compensation Qualified Self-Insurance reporting requirements across multiple states.
• Maintain reporting schedules and ensure all state filing deadlines are met.
• Monitor compliance requirements and proactively track outstanding items to prevent missed deadlines.
• Submit and maintain required documentation through various state web portals.

Client Coordination

• Request and collect payroll information, class codes, hours worked, financial statements, loss information, actuarial reports, and other required documentation.
• Follow up with clients, TPAs, and other stakeholders to obtain required information within established deadlines.
• Guide clients through certification, approval, and submission processes within state reporting systems.
• Provide instruction regarding state payment requirements and filing procedures.

Documentation & Record Management

• Maintain detailed records of all client communications, documentation requests, filings, proof of payments, and regulatory correspondence.
• Track reporting status for multiple clients, entities, and jurisdictions simultaneously.
• Ensure documentation is complete, accurate, and audit-ready.

State Program Administration

• Assist clients with adding new entities to state self-insurance programs when applicable.
• Coordinate the review of surety bonds and other security requirements with various state agencies.
• Provide actuarial reports and supporting documentation required for security reviews and compliance.

Qualifications

• Bachelor's degree preferred.
• Experience supporting workers' compensation compliance, employer risk management, payroll, HR, insurance consulting, or related functions.
• Experience managing quarterly or annual regulatory filings preferred.
• Strong organizational skills with the ability to manage multiple priorities and strict deadlines.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Ability to work independently in a remote environment.

Preferred Qualifications

• Experience managing Workers' Compensation Qualified Self-Insurance filings.
• Experience with multi-state regulatory reporting.
• Employer-side experience within Risk Management, Human Resources, or Payroll departments.
• Experience working for an insurance broker, consulting firm, or state labor/insurance agency.
• Familiarity with state workers' compensation web portals and filing processes.
• Experience reviewing payroll data, financial statements, actuarial reports, and compliance documentation.

Note: Candidates with workers' compensation claims adjusting experience alone are not the ideal fit unless they also have experience managing employer-side compliance filings and regulatory reporting.

Key Skills

• Workers' Compensation Compliance
• Qualified Self-Insurance Programs
• Multi-State Regulatory Filings
• Risk Management
• Payroll Coordination
• Human Resources
• Regulatory Compliance
• Documentation Management
• State Reporting
• Microsoft Excel
• Time Management
• Organization
• Attention to Detail
• Client Relationship Management
• Deadline Management
• Recordkeeping
• Communication
• Problem Solving

Work Environment

• Fully remote position.
• Flexible work schedule within standard business hours.
• Fast-paced, deadline-driven environment supporting multiple clients across various states.
• Opportunity to work with a collaborative consulting team while supporting complex regulatory compliance initiatives.