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Workday Grants Lead

Alluvial Concepts

Washington, PA

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JOB DETAILS
SKILLS
Acceptance Testing, Accounting, Agile Programming Methodologies, Billing, Budget Management, Budgeting, Bug Tracking/Defect Management, Consulting, Cost Accounting, Cost Allocation, Cost Control, Cross-Functional, Establish Priorities, Federal Grants, Finance, Financial Management, Foundation Grants, Fund Accounting, Funding, Government, Grant Administration/Management, Grant Writing, Higher Education, NSF Audio Formats, National Institutes of Health (NIH), Project Management Professional (PMP), RAID Storage, Requirements Validation/Verification, Research Administration, Restricted Funds, Technical/Engineering Design, Test Design, Test Scenario, Testing, United States Department of Energy (DOE), Waterfall Model of Software Development
LOCATION
Washington, PA
POSTED
3 days ago
Seeking a manager -level Workday Grants Lead to serve as the sub-workstream lead for Grants Management within a large-scale higher education Workday Financials implementation. This role will own the design, configuration oversight, and testing coordination for grants-related processes, ensuring alignment across multi-source funding environments (federal, state, city, and private). The individual will partner closely with Finance, Research Administration, and cross-functional Workday teams.

Key Responsibilities

Workstream Leadership
  • Lead the Grants sub-workstream within Workday Financials
  • Act as the primary functional SME for grants lifecycle and accounting
  • Drive design decisions, requirements validation, and solution alignment

Design and Functional Alignment
  • Define and validate end-to-end grants lifecycle : Proposal Award Budget Spend Billing Closeout
  • Ensure alignment with Restricted funds accounting , Cost share tracking , F&A / indirect cost allocation .
  • Ensure solution supports m ulti-sponsor funding scenarios (federal, state, city, private) , and b lended or pass-through funding models
  • Partner with technical teams around Integrations (sponsor systems, billing, reporting) , and d ata conversion strategy

Compliance & Controls (Practical)
  • Support implementation of a llowable vs restricted spend controls , a ward-level budget tracking and controls , and Indirect cost / overhead calculation frameworks
  • Ensure alignment with a udit and sponsor reporting expectations (without requiring deep regulatory specialization)

Testing & Deployment
  • Lead test scenario design and execution (SIT, E2E, UAT)
  • Validate items including m ulti-source funding scenarios , i ndirect cost calculations , and b udget vs actual controls
  • Support defect triage and resolution prioritization

Stakeholder Engagement
  • Interface with s ponsored Programs / Research Administration , Finance and Accounting , and Central and campus-level stakeholders .
  • Translate business needs into Workday-compatible solutions

Operating Model Awareness
  • Work effectively in d ecentralized, multi-entity environments (e.g., central office + campuses + affiliated entities) .
  • Support alignment across pre and post-award functions / Central finance and distributed stakeholders .

Governance & Delivery
  • Support RAID management for grants-related risks/issues
  • Drive decision readiness for design approvals
  • Contribute to cutover and go-live readiness planning


Required Qualifications

  • 3-5+ Workday Financials implementations
  • At least 1-2 implementations with Grants / Sponsored Programs exposure
  • Experience with Workday Grants / Projects / Awards / Billing integration points
  • Experience in Higher Education, Research, or Public Sector environments strongly preferred

Experience working in environments with:
  • Federal research funding (e.g., NIH, NSF, DOE or similar)
  • State and/or city-funded programs
  • Private foundation or philanthropic funding
  • Multi-source funding structures (blended or pass-through funding)

Functional Expertise
  • Grant lifecycle management (proposal closeout)
  • Budget vs actual tracking at award level
  • Indirect cost / F&A allocation methods
  • Familiarity with:
    • Audit and reporting expectations in regulated funding environments
    • General awareness of federal grant frameworks (e.g., Uniform Guidance)
  • Prior role as Workstream Lead, Lead Consultant, or Manager-level SME
    • Comfortable operating in l arge, multi-stakeholder programs - Hybrid Agile / Waterfall environments

Preferred Certifications
Workday Partner Certification is required

Workday Financials Certification
Workday Projects Certification
Certified Research Administrator (CRA) - strong preference
Certified Government Financial Manager (CGFM) - nice to have
PMP (optional)

#DICE

About the Company

A

Alluvial Concepts