Bill of Materials (BOM), Biology, Chemistry, Communication Skills, Data Cleaning, Data Entry, Data Quality, Detail Oriented, Documentation, Documentation Standards, ERP (Enterprise Resource Planning), FDA (Food and Drug Administration), GMP (Good Manufacturing Practices), Inventory Management, Inventory Reports, Lift/Move 50 Pounds, Manufacturing, Manufacturing Operations Management, Manufacturing/Industrial Processes, Microsoft Excel, Microsoft Office, Multitasking, Operational Support, Order Management, Organizational Skills, Philosophy, Physical Inventory, Process Flow, Production Control, Production Schedule, Production Support, Production Systems, Project Tracking, Quality Metrics, Supply Chain, Support Documentation, Systems Maintenance, Time Management, Traceability
Embark on an extraordinary journey with us at Innovative Skincare, home of the renowned iS CLINICAL cosmeceutical brand. We are not just about creating groundbreaking skincare products; we are about creating chemistry that extends beyond the lab – a dynamic synergy between our products and our people.
At Innovative Skincare, we believe in a unique formula: the perfect blend of professional expertise and cultural harmony. This philosophy fuels our brand’s continuous growth and empowers each member of our team. We are more than a company; we are a community bound by passion, dedication, and a deep love for what we do, crafting an atmosphere that is as vibrant and energizing as our products.
Who we are: Discover a world where skincare innovation meets scientific excellence at Innovative Skincare, a globally acclaimed leader in high-performance cosmeceuticals. Our journey is rooted in the relentless pursuit of creating skincare products that are not only effective but transformative. At the heart of our brand is the iS CLINICAL line, renowned for its fusion of nature’s finest ingredients with cutting-edge science. We are driven by a deep understanding of skin biology and a passion for unlocking the secrets of skin health and rejuvenation.
Our ethos is built on the pillars of innovation, integrity, and excellence. Our team members at Innovative Skincare are part of a company that is shaping the future of skincare, where your work contributes to the well-being and confidence of people globally. Join us and be a part of this exciting alchemy where your talent meets our vision, creating a world of pure chemistry!
About the role: The Work Order Clerk supports manufacturing operations by managing work orders, material transactions, and production-related data within the ERP system. As part of the Inventory Control team, this role ensures accurate tracking of raw materials, work-in-process (WIP), and finished goods as they move through compounding, filling, assembly, and kitting.
This position plays a key role in maintaining inventory accuracy, material traceability, and production data integrity, ensuring alignment between Inventory, Production, and Supply Chain. The role will be fully on-site at our Mesa, AZ location.
Duties/Responsibilities:
- Create, release, and close work orders in the ERP system in alignment with production schedules.
- Ensure work orders reflect accurate bill of materials (BOMs), quantities, and routing steps.
- Coordinate with Inventory and Production to ensure materials are available and properly allocated.
- Track work order progress and update status throughout the production lifecycle.
- Process and record material issuance, consumption, and returns tied to work orders.
- Ensure accurate movement of inventory between raw materials, WIP, and finished goods.
- Identify and resolve discrepancies between physical inventory and system data.
- Support inventory accuracy by maintaining clean and consistent data entry practices.
- Prepare and distribute batch records and production packets to support manufacturing activities.
- Collect completed documentation and verify accuracy and completeness.
- Maintain organized and audit-ready records in accordance with GMP and internal standards.
- Maintain accurate and timely data entry within ERP/WMS systems.
- Support system updates related to work orders, inventory adjustments, and production reporting.
- Flag inconsistencies or errors in work orders, inventory usage, or production data.
- Partner with Inventory Control, Production, and Supply Chain to ensure smooth material flow.
- Communicate material shortages, discrepancies, or delays impacting production.
- Support scheduling adjustments by updating work orders and inventory records accordingly.
- Ensure all transactions and documentation support lot tracking and full traceability of materials and finished goods.
- Follow GMP, FDA, and internal quality standards for documentation and inventory handling.
- Support audits and inspections by maintaining accurate and accessible records.
- Other duties as assigned
Education and Experience:
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- 1–3 years of experience in inventory control, manufacturing support, or data entry within an operations environment.
- Experience working with ERP or inventory management systems preferred.
- Strong attention to detail and accuracy in data entry and recordkeeping.
- Basic understanding of inventory flow and manufacturing processes.
- Ability to manage multiple tasks in a fast-paced environment.
- Strong organizational and communication skills.
- Proficiency in Microsoft Office (especially Excel).
Physical Requirements:
- Must be able to lift up to 50 pounds without assistance
Our company is dedicated to providing equal employment opportunities and embraces diversity and inclusion in our workplace. All eligible candidates will be considered for employment without bias towards their race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, or veteran status.
Benefits: 401(k) + matching, Life, Dental, Vision, Health, PTO, Sick Time Off
Requirements:
None