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West Coast Business Affairs Contracts Administrator – Credits & Clips

Iconma

Culver City, CA

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JOB DETAILS
SALARY
$35–$38.50 Per Hour
SKILLS
Administrative Skills, Communication Skills, Contract Management, Contract Requirements, Credit Processing, Database Administration, Detail Oriented, Document Archiving, Entertainment and Media, Executive Assistant Skills , Frequently Asked Questions (FAQ), Health Plan, IP (Internet Protocol), Legal, License Agreements, Licensing, Marketing, Microsoft Office, Microsoft Word, Multitasking, Organizational Skills, Time Management
LOCATION
Culver City, CA
POSTED
13 days ago
Our client, a Mass Media and Entertainment company, is looking for a West Coast Business Affairs Contracts Administrator – Credits & Clips for their Culver City, CA/Hybrid location.
 
Responsibilities:
  • Under supervision, receive, track and process all internal and external requests for Client-owned clips, stills, screenings and company-owned IP for Client, Max, Turner Titles.
  • This position works closely with a VP and Coordinator as well as attorneys, production and post, and marketing/publicity to follow licensing protocol for 3rd Party and internal requests.
  • Admin receives and processes requests from potential licensees, assessing viability, gathering all necessary information, obtaining any necessary internal approvals, guiding the licensee through the licensing process, fulfilling the request to the benefit of Client and other parties.
  • Organizes and updates licensing Smartsheet tracking all requests, in-process and fulfilled.
  • Logs FE licenses and distributes to final document archive
  • Communicates with various team members (legal, production, publicity/marketing, etc.) for licensing approvals
  • Drafts license agreements, manages getting them fully-executed by all parties, authorizes and tracks payments, handles the transfer of media to licensee.
  • Updates and maintains archive of License Agreement Templates, rate sheets, samples of request types, backup of company practice & protocols, and client’s Clip Licensing templates and procedures.
  • Credit/Talent Tracking Responsibilities include:
  • Admin Support for 3 busy executives including scheduling, tracking deadlines; updating workflow memos, templates, file archives; setting up Show Talent Obligations Memos; updating and editing FAQ’s Databases, Contact Lists, Credit Packet of Protocols and Examples
  • As the role grows, this position may take on more credit approval duties.
  • Ingesting and tracking multiple license requests.
  • Managing database of license agreements, workflow documents, and our FAQ Database.
  • Supporting Business Affairs team with heavy admin duties.
  • Tracking talent contractual obligations.
  • Helping track guild requirements.
  • Working on series credit process.
  • This role will handle multiple administrative duties in support of the BA Team which oversees the Credits/Talent Tracking and Clip Licensing for CLIENT/ Max.
 
Requirements:
  • Experience within Licensing, Executive Assistant (Admin Assistant), Production/Post-Production. (2+ years)
  • Smartsheet and Excel experience.
  • Microsoft Word Experience
  • BA/BS degree.
  • Familiarity with Litera
  • Highly organized, detail-oriented individual with great communication skills and sensitivity to talent relations issues, who can juggle multiple projects and shift priorities as needed
  • An understanding of copyright law, entertainment contracts and processes
  • Enthusiastic personality with a professional attitude who is willing to learn and grow with a team
  • Experience within Media & Entertainment
  • Microsoft Office Suite experience
  • Smartsheet and Excel experience.
  • 2+ years of experience within Licensing, Executive Assistant (Admin Assistant), or Post-Production.
  • Highly organized, detail-oriented individual with great communication skills and sensitivity to talent relations issues, who can juggle multiple projects and shift priorities as needed
  • An understanding of copyright law, entertainment contracts and processes
  • Enthusiastic personality with a professional attitude who is willing to learn and grow with a team
  • Experience within Media & Entertainment
  • Experience within Licensing, Executive Assistant (Admin Assistant), Production/Post-Production.
  • Application: 2+ years
  • Skill: Smartsheet and Excel experience.
  • BA/BS degree.
  • Familiarity with Litera
 
Why Should You Apply?

About the Company

I

Iconma

ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.

  • Corporate Headquarters in Troy, Michigan; 20+ locations worldwide.
  • Certified Woman-Owned Business Enterprise (WBE); certified by Women’s Business Enterprise National Council, National Women Business Owners Corporation (NWBOC); and California Public Utilities Commission (CPUC).
  • Founded in 2000
  • 2000+ Employees

The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner. Through its network of offices, ICONMA provides the resources to help clients maintain their competitive advantage.

COMPANY SIZE
2,000 to 2,499 employees
INDUSTRY
Management Consulting Services
EMPLOYEE BENEFITS
401K, Employee Referral Program, Life Insurance
FOUNDED
2000
WEBSITE
https://www.iconma.com/