West Coast Business Affairs Contracts Administrator Credits & Clips

Our client, a Mass Media and Entertainment company, is looking for a West Coast Business Affairs Contracts Administrator – Credits & Clips for their Culver City, CA/Hybrid location.
 
Responsibilities:

• Under supervision, receive, track and process all internal and external requests for Client-owned clips, stills, screenings and company-owned IP for Client, Max, Turner Titles.
• This position works closely with a VP and Coordinator as well as attorneys, production and post, and marketing/publicity to follow licensing protocol for 3rd Party and internal requests.
• Admin receives and processes requests from potential licensees, assessing viability, gathering all necessary information, obtaining any necessary internal approvals, guiding the licensee through the licensing process, fulfilling the request to the benefit of Client and other parties.
• Organizes and updates licensing Smartsheet tracking all requests, in-process and fulfilled.
• Logs FE licenses and distributes to final document archive
• Communicates with various team members (legal, production, publicity/marketing, etc.) for licensing approvals
• Drafts license agreements, manages getting them fully-executed by all parties, authorizes and tracks payments, handles the transfer of media to licensee.
• Updates and maintains archive of License Agreement Templates, rate sheets, samples of request types, backup of company practice & protocols, and client’s Clip Licensing templates and procedures.
• Credit/Talent Tracking Responsibilities include:
• Admin Support for 3 busy executives including scheduling, tracking deadlines; updating workflow memos, templates, file archives; setting up Show Talent Obligations Memos; updating and editing FAQ’s Databases, Contact Lists, Credit Packet of Protocols and Examples
• As the role grows, this position may take on more credit approval duties.
• Ingesting and tracking multiple license requests.
• Managing database of license agreements, workflow documents, and our FAQ Database.
• Supporting Business Affairs team with heavy admin duties.
• Tracking talent contractual obligations.
• Helping track guild requirements.
• Working on series credit process.
• This role will handle multiple administrative duties in support of the BA Team which oversees the Credits/Talent Tracking and Clip Licensing for CLIENT/ Max.

 
Requirements:

• Experience within Licensing, Executive Assistant (Admin Assistant), Production/Post-Production. (2+ years)
• Smartsheet and Excel experience.
• Microsoft Word Experience
• BA/BS degree.
• Familiarity with Litera
• Highly organized, detail-oriented individual with great communication skills and sensitivity to talent relations issues, who can juggle multiple projects and shift priorities as needed
• An understanding of copyright law, entertainment contracts and processes
• Enthusiastic personality with a professional attitude who is willing to learn and grow with a team
• Experience within Media & Entertainment
• Microsoft Office Suite experience
• Smartsheet and Excel experience.
• 2+ years of experience within Licensing, Executive Assistant (Admin Assistant), or Post-Production.
• Highly organized, detail-oriented individual with great communication skills and sensitivity to talent relations issues, who can juggle multiple projects and shift priorities as needed
• An understanding of copyright law, entertainment contracts and processes
• Enthusiastic personality with a professional attitude who is willing to learn and grow with a team
• Experience within Media & Entertainment
• Experience within Licensing, Executive Assistant (Admin Assistant), Production/Post-Production.
• Application: 2+ years
• Skill: Smartsheet and Excel experience.
• BA/BS degree.
• Familiarity with Litera

 
Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities