The Receiving Coordinatorposition supports the warehouse by preparing inbound shipments for processing and verifying the accuracy of receipts before product is posted into inventory. This individual in this role must ensure that Bills of Lading (BOLs) and packing slips are processed correctly, purchase orders are grouped and received and the units/quantities match documentation and system records.
ESSENTIAL DUTIES / RESPONSIBILITIES:
Assists with inbound receiving workflow for LTL, and container deliveries by organizing paperwork (BOLs, packing slips, delivery receipts) and preparing shipments for unloading and processing.
Works with the warehouse team to process delivery paperwork and compile applicable purchase orders into a grouped receiving transaction in the ERP/WMS (e.g., P21/WWMS Group PO process).
Coordinates with the warehouse representatives during receiving to ensure the correct group PO is used and required information is captured accurately (item, unit of measure, quantity, and bin/staging location).
Verify that all units and quantities received match the delivery receipt, BOL/packing slip, and system receipt records prior to final posting to inventory.
Investigate and resolve receipt discrepancies (shortages, overages, incorrect items, damages) by reviewing paperwork, recounting, and partnering with receiving leadership, purchasing, and/or vendor as required.
Update or adjust received quantities when appropriate per established process, ensuring changes are documented and approved before inventory is affected.
Generate, file, and route receiving documentation (e.g., printed receipts, signed paperwork) in accordance with warehouse and logistics procedures.
Maintain accurate, timely transaction entries—ensuring receiving activity is recorded in real time and that all receipts meet internal controls.
Support continuous improvement by identifying recurring receiving errors and recommending process or training enhancements.
Perform other duties as assigned to support warehouse operations.
ESSENTIAL EDUCATION / EXPERIENCE:
High School Diploma or GED required.
1+ years of experience in warehouse receiving, inventory control, logistics, or a related role (or equivalent combination of experience and training) required.
Experience using Epicor Prophet 21 (P21) and/or Warehouse Wireless Management System (WWMS) transactions for receiving, preferred.
Experience with group PO/container receiving and high-SKU, high-volume inbound operations, preferred.
Knowledge of barcode identification best practices and Radio Frequency (RF) scanning workflows, preferred.
ESSENTIAL SKILLS AND COMPETENCIES:
Comfortable working in a fast-paced, deadline-driven environment with frequent interruptions.
Strong attention to detail and ability to verify quantities, SKUs/models, and units of measure with a high degree of accuracy.
Basic computer proficiency (ERP/WMS, RF scanning, Outlook and Excel ).
Ability to read and interpret shipping/receiving documentation (BOLs, packing slips, purchase orders, delivery receipts).
Strong communication skills and ability to collaborate with all warehouse and office co-workers and managers.
Basic math skills and ability to perform counts, reconcile variances, and document corrections.
Commitment to safety and following all warehouse & company policies and procedures.
All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.