Job Summary
The Logistics Administrator is responsible for supporting daily transportation operations by coordinating freight movements, managing customer and carrier purchase orders, tracking shipments, and auditing freight invoices. This role ensures accurate data entry, effective communication with internal teams and third‑party carriers, and timely execution of transportation activities while maintaining cost control and compliance.
Key Responsibilities
Obtain and manage customer purchase orders (POs) on a per‑load or per‑project basis
Create and issue internal carrier POs and distribute them to assigned carriers
Uses computer systems and transportation management software to perform accurate data entry related to shipments, carriers, rates, and documentation
Execute tracking and tracing of in‑transit shipments to ensure on‑time delivery
Assist with the coordination of daily transportation activities, including load scheduling and carrier communication
Maintain a third‑party carrier invoice audit tool to:
Log freight costs
Document discrepancies and exceptions
Audit carrier invoices for accuracy prior to approval
Communicate shipment status, exceptions, and delays to internal stakeholders
Resolve basic carrier and billing issues in a timely manner
Support continuous improvement efforts related to transportation processes and documentation
Maintain organized and accurate transportation records in company systems
Qualifications
Required:
Preferred:
Skills & Competencies