Vision Nissan Webster- Dealership Administrator

We are seeking an organized, detail-oriented, and proactive Automotive Dealership Administrator to join our team. This individual will play a vital role in ensuring smooth daily operations within our dealership while providing exceptional support to the Sales/Finance and Service/Parts departments. The ideal candidate will have a strong understanding of NYS DMV laws, dealership operations, and be committed to delivering the best possible customer experience.

Key Responsibilities:

• Collaboration & Customer Experience:
  
  
  • Partner with Sales/Finance and Service/Parts Departments to ensure the highest level of customer satisfaction and seamless transaction processing.
  • Assist in providing clear communication and support to customers regarding vehicle purchases, service, parts, and financing.
• NYS Document Preparation:
  
  
  • Prepare New York State (NYS) documents in accordance with DMV laws for vehicle sales and titles, ensuring compliance with all regulatory requirements.

• Deal Pre-Breaking & Accounting Support:
  • Accurately pre-break deals before they are sent to the centralized accounting office for further processing.
• Transaction Posting & Logging:
  
  
  • Post and log wholesale, dealer trade, and intercompany transactions as required, ensuring accuracy in documentation.

• Registry & Plate Management:
  • Maintain Police Books of Registry and dealer-issued plate logs to ensure proper tracking of inventory and vehicle status.

• Cashiering Duties:
  • Perform cashiering duties for the Sales, Service, and Parts Departments as necessary, ensuring accurate processing of payments and transactions.

• Deposits & Reconciliation:
  • Prepare and reconcile daily deposits, ensuring all financial transactions are properly recorded and deposited in a timely manner.

• Registration Monitoring & Posting:
  • Post NYS registrations and monitor registration accounts to ensure compliance and accuracy.

• Vehicle Preparation:
  • Efficiently prepare vehicles to be sold wholesale, including necessary documentation and inspections.
  • Accurately stock in new and used vehicles, including factory orders, auction vehicles, lease buyouts, and dealer trades.

• End of Month Procedures:
  • Participate in the dealership's end-of-month procedures, ensuring all transactions, reports, and documents are accurately completed and submitted.

• High school diploma or equivalent required; additional certification in automotive or business administration is a plus.
• Previous experience in a dealership environment or similar administrative role preferred.
• Strong knowledge of NYS DMV laws and dealership operations.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy in all tasks.
• Ability to work efficiently both independently and as part of a team.
• Strong communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and dealership management software.