Vendor and Project Manager

REPORTS TO: Head of Quantitative Clinical Pharmacology (QCP), dotted line to Head of

Nonclinical Development (NCD)

POSITION OVERVIEW

Hemab is a clinical-stage biotech company focused on addressing the high unmet needs of patients with rare bleeding and thrombotic disorders. With offices in Cambridge, MA and Copenhagen, Denmark, Hemab offers a collaborative, agile, and science-driven environment dedicated to developing high-quality biotherapeutics.

Location: Cambridge, MA or Copenhagen, Denmark | Remote/Hybrid

The Vendor and Project Manager serves as the primary operational point of contact for ongoing work at Hemabs NCD, Bioanalytical, and DMPK/Clinical Pharmacology vendors. Reporting to Heads of QCP and NCD, this individual will manage the full vendor lifecyclefrom contracting and onboarding through performance oversightensuring that external partnerships operate efficiently, on time, and within budget across Hemabs portfolio. This role requires strong project management skills, exceptional organizational discipline, and a collaborative mindset to work effectively with internal functional leads and external partners.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as the primary operational point of contact (non-scientific) for on-going work at our NCD, Bioanalytical, and DMPK/ Clinical Pharmacology vendors with guidance from corresponding functional area leads.
• Responsible for vendor management including overseeing financial and legal (contracting/ billing/ invoicing), operational (managing sample/materials shipments), and project management (timelines, resourcing) aspects of ongoing work.
• Develop & maintain project trackers and utilize project management tools to keep stakeholders informed while providing transparent communication on project status.
• Lead vendors relationships as if they are an extension of Hemab. Build and maintain strong relationships with vendors to grow lasting and highly agile collaborations.
• Monitor vendor performance, including tracking Key Performance Indicators (KPIs) and conduct Quarterly Business Reviews as needed to always ensure efficient and effective collaboration.
• Assist QCP and NCD functional area leads in vendor evaluation, selection and onboarding. Assist functional area leads and quality assurance teams in coordinating quality audits of vendors adhering to GxP compliance.
• Collaborate with Clinical Operations team to track/manage sample shipments and provide input on Lab Manuals as needed with regards to sample shipping procedures.
• Be pro-active in identifying risks and proposing resolution/ mitigation strategies with vendors including adhering to contracting agreements and good governance policies.

Who You Are

• Minimum BS, preferably MS in a life science or related field. 4+ years of experience in a project management or operations role within drug development, preferably with exposure to DMPK, bioanalytical, or nonclinical functions
• Proficient in project management software; experience with Microsoft Project, Coda, and/or other project management platforms is required.
• Demonstrated experience developing and tracking KPIs across the vendor lifecycle.
• Meticulous attention to detail and excellent written and verbal communication skills, with demonstrated ability to keep cross-functional stakeholders informed and aligned.
• Demonstrated experience negotiating and managing contracts with CROs and vendors, including oversight of financial and legal aspects of vendor engagements.

Preferred Qualifications

• Prior experience in early-stage biotech companies with lean teams and evolving priorities.
• Knowledge of GxPs and application to operational oversight of nonclinical and clinical studies
• Collaboration with Quality Assurance to perform vendor audits or engaged in internal/external audit processes
• Collaboration with Clinical Operations on sample tracking and related tasks

Why This Role Stands Out

• High-impact role at the operational center of a lean, fast-moving rare disease biotech
• Opportunity to shape vendor management infrastructure and best practices from the ground up
• Work cross-functionally with world-class scientists advancing treatments for patients with rare bleeding and thrombotic disorders
• Cambridge, MA or Copenhagen, Denmark based; hybrid/remote flexibility available