Analysis Skills, Communication Skills, Customer Support/Service, Data Analysis, Data Management, Data Sets, Detail Oriented, Documentation, Equipment Rentals, Establish Priorities, Federal Laws and Regulations, Fleet Management, High School Diploma, International Tax, Leadership, Licensing, Maintain Compliance, Microsoft Excel, Microsoft Office, Multitasking, Operations Management, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Management, Reconciliation, Record Keeping, Rentals, Research Skills, State Laws and Regulations, Tax Reporting, Team Player, Time Management, Vehicle Fleets, Vlookups, Writing Skills
If you'd like the chance to make your mark with the world's largest equipment rental provider, come build your future with United Rentals!
As a Vehicle Legalization Specialist, you will be responsible for supporting fleet licensing and registration operations across all US & Canada locations. You will play a key role in ensuring vehicle compliance with federal, state, and jurisdictional requirements related to registrations, permits, titling, and fuel tax reporting.
The ideal candidate will possess strong fleet administration knowledge, excellent organizational skills, and advanced Excel capabilities. This role requires the ability to manage detailed reporting, communicate effectively, and successfully prioritize multiple projects in a fast-paced environment.
What you'll do:
- Assist branches and work with Holman to ensure vehicle registrations including base plates, IRP (International Registration Plan) registrations, permanent plates, and registration renewals are current.
- Assist branch locations with questions and support related to permits, IFTA (International Fuel Tax Agreement), registration tags, and vehicle licensing requirements.
- Prepare and maintain compliance reporting for fleet licensing and registration activities.
- Audit IFTA reporting utilizing Geotab and telematics data to ensure proper mileage reporting.
- Partner with telematics departments to ensure all IRP-qualified units are properly equipped with telematics devices and remain compliant.
- Assist with initial equipment title and MSO (Manufacturer's statement of Origin) transfer.
- Respond to high volumes of emails and internal requests in a timely and professional manner.
- Maintain accurate fleet records and documentation across multiple systems and reporting platforms.
- Research and resolve registration, permitting, and titling discrepancies.
- Generate and analyze detailed reports to support fleet compliance, operational tracking, and management requests
- Stay current on state and federal fleet licensing regulations and industry requirements.
Requirements:
- High School Diploma or GED
- Minimum of 3+ years of fleet experience
- Experience supporting multi-branch or multi-state fleet operations preferred
- Background with managing detailed administrative processes and compliance documentation
- Proficient in MS Office, advanced Excel experience: VLOOKUP functions; data analysis and report reconciliation; managing large data sets; creating and maintaining detailed reports
- Experience working with fleet management systems, telematic platforms, or transportation software preferred
- Strong attention to detail and accuracy in a fast-paced environment
- Excellent organizational and time management skills
- Ability to prioritize multiple tasks and meet strict deadlines
- Professional with excellent customer service, and written/verbal communication skills
- Ability to work independently and collaborate effectively across departments
- Problem-solving mindset with the ability to research and resolve compliance-related issues
- Ability to handle confidential and sensitive information appropriately
Why join us?
We don't just "talk the talk!" We're an award-winning company (recently named a Glassdoor Best Place to Work in 2026) that truly cares about our people - That's why we offer best-in-class benefits and perks that will support you and your family. In addition to our health and financial plans, we also offer:
- Paid Parental Leave
- United Compassion Fund
- Employee Discount Program
- Career Development & Promotional Opportunities
- Additional Vacation Buy Up Program (US Only)
- Early Wage Access through Payactiv (US Hourly Only)
- Paid Sick Leave
- An inclusive and welcoming culture
Explore our comprehensive U.S. benefit offerings
For Canadian benefits, click here
United Rentals, Inc. is an Equal Opportunity Employer and makes employment decisions regardless of race, color, religion, sex, national origin, age, genetic information, citizenship status, veteran status, sexual orientation, gender identity, disability, or any other status protected by law. If you need a reasonable accommodation at any point of the application process, please email careers@ur.com for assistance.
At United Rentals, we proudly hire active duty members, veterans, reservists, and their families. The values that define your service-leadership, discipline, integrity, and teamwork-are the same values that drive our success. With many veterans already part of our team, we're ready to help you transition into a rewardingcareer.
United Rentals consists of a wide variety of roles with different duties and responsibilities. The actual pay rate offered to candidates varies depending upon a wide range of factors including specific position, location, education, training, experience, skills, and ability.U
United Rentals
Founded in 1997, United Rentals is the largest equipment rental company in the world, with a store network nearly three times the size of any other provider, and locations in 49 states and 10 Canadian provinces.
Building a better future is our commitment to the people and communities we serve.
United Rentals, Inc. is the largest equipment rental company in the world. The company has an integrated network of 1,186 rental locations in North America and 11 in Europe. In North America, the company operates in 49 states and every Canadian province. The company’s approximately 18,500 employees serve construction and industrial customers, utilities, municipalities, homeowners and others. The company offers approximately 3,800 classes of equipment for rent with a total original cost of $14.18 billion. United Rentals is a member of the Standard & Poor’s 500 Index, the Barron’s 400 Index and the Russell 3000 Index® and is headquartered in Stamford, Conn. Additional information about United Rentals is available at unitedrentals.com.
Our Customers
Our diverse customer base includes construction and industrial companies, utilities, municipalities, government agencies and independent contractors. Most of our customers align with three categories: approximately 50% are non-construction, such as industrial; 46% are non-residential construction; and 4% are residential. We provide every customer with access to the best people, equipment and solutions in the industry.
Our Mission
Deploy the best people, equipment and solutions to enable our customers to safely build a better and stronger future.
Our Values
Safety First
Act, and require others to act, in a manner that puts the safety of our employees, customers and communities first.
A Passion For People
Build a diverse workplace that challenges all employees to grow professionally and embrace teamwork.
Visible Leadership
Lead by example in every business decision and action, with a sense of humility and responsibility.
Customer-Driven
Support the best interests of our customers and develop better ways for them to succeed at their jobs.
Absolute Integrity
Always do the right thing, honor commitments and ensure appropriate corporate governance.
Community-Minded
Be an outstanding corporate citizen and a good neighbor in every sense by being helpful, respectful, law-abiding and friendly.
Continuous Innovation
Contribute to a culture of innovative thinking that empowers employees to improve quality, efficiency and customer service.
Sustainability
Engage in practices that lead to positive change by encouraging social accountability and environmental responsibility.
10,000 employees or more
http://www.unitedrentals.com