Accounting, Accounts Payable, Administrative Skills, Billing, Budgeting, Detail Oriented, Develop and Maintain Customers, Electrical Utility, Facilities Management, Financial Audit, Financial Services, Financial Transactions, Generally Accepted Accounting Principles (GAAP), High School Diploma, Microsoft Excel, Microsoft Word, Natural Gas, Payment Processing, Purchasing/Procurement, Reconciliation, Standard Operating Procedures (SOP), Time Management, University/School Policies
Unit: FM Administration MBU
Department: FMD Administration
Duties & Responsibilities:
VCU"s Facilities Management Department is seeking to hire a Utility Accounts Payable for Facilities Administration.
The Utility Accounts Payable reports to the Assistant Director of O&M and Utilities for Facilities Management (FMD) Financial Services and assists the Financial Specialist. The duties include accounting entries to record and process payment of university-wide utilities (electric, natural gas, water, and wastewater) invoices and assists in identifying and resolving utility billing discrepancies.
Responsibilities include (but are not limited to):
University Utility Invoices
- Record invoice AiM utility module- entering utility bill SOP
- Track and report missing utility invoices monthly
- Assist in meter setup/update for new, transfer, or terminated services
- Maintain online accounts with utility vendors to ensure timely retrieval of needed invoices/statements
- Scan documents to share point for utilities
- Assist in submitting copies of invoices to 3rd party vendor
Procurement- University RealSource
- Process payments for all utility invoices per University policy and procedures
- Track and record vendor check information
- Elevate all vendor payment discrepancies
- Assist in researching payment disputes
Other Duties
- Assist in maintaining and updating SOPs and ARMICS
- Assist in developing ad hoc AiM utility reports
- Assist in special projects for Financial Services
- Attend sub-committee meetings for AiM procedures as needed
Qualifications:
Minimum Qualifications
- Experience in accounting, auditing, payable/receivable, and/or reconciling expenditures
- Strong knowledge of accounting and/or auditing is required
- Proficiency with general office software applications, including Microsoft Word and Excel
- Practical knowledge of Generally Accepted Accounting Principles (GAAP)
- Experience compiling, analyzing, and presenting reports, budgets, and/or financial information
- Excellent attention to detail and ability to accurately execute financial transactions and review data
- High School Diploma, GED, or equivalent
- Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
Preferred Qualifications
- Bachelor"s degree and 1 to 3 years in administrative support role preferably with financial experience or equivalent combination of education, training, and experience is preferred
- Experience in AiM, Banner, RealSource, and/or other software database programs is preferred
Salary Range: $50,000 - $55,000
Benefits: All full-time university staff are eligible for VCU's robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.
FLSA Exemption Status: Non-Exempt
Work Days/Hours: Monday-Friday, 8:00am-4:30pm
Hours per Week: 40
Restricted Position: No
ORP Eligible: No
Flexible Work Arrangement: Fully Onsite
University Job Title: 18211N - Financial Specialist 1
C
Commonwealth of Virginia