USD 500 Board Clerk

TITLE: USD 500 Board Clerk

LOCATION: Central Office and Training Center

The Kansas City, Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 21,000 students and 60+ different languages are spoken in the homes of our students. KCKPS is home to Sumner Academy, the #6 highest rated High School in the Nation and #1 High School in Kansas according to the US News rankings. With Head Start/preschools, 28 elementary schools, 7 middle schools, and 5 college and career academies/high schools, we are the fifth largest district in the state of Kansas, and our student population is approximately 56% Hispanic, 24% African American, 9% White, and 6% Asian. To serve our students, the district employs approximately 4,000 employees including more than 1,800 teachers.

JOB GOAL: The Board Clerk provides care and custody of the records, books, and documents of the Board of Education to ensure efficient and lawful operation of the school district. The Board Clerk must work closely with the Board of Education, Superintendent, staff and administration.

ESSENTIAL FUNCTIONS:

• Attend all meetings of the Board of Education and keep an accurate record of proceedings.
• Provide care and custody of the records, books and documents of the Board of Education.
• Prepare and submit to or for the Board of Education all reports required of him or her by the Board of Education and by law. Issue and maintain all notices, legal documents, and required communications in compliance with applicable laws and regulations.
• Accept service of process of all notices and legal documents as required by law.
• Perform all other duties as required by law.
• Notify Board of Education members of upcoming meetings, activities and school functions.
• Prepare and organize agenda materials for Board of Education meetings, including distribution to Board members, administrators, school sites and local newspapers.
• Post agenda, approved minutes and meeting information on district web site.
• Obtain, gather, and organize pertinent data, putting it into functional form.
• Maintain a regular filing system, including confidential files.
• Schedule appointments and make arrangements for conferences and events for Board of Education members.
• Inform Board of Education members of pertinent information through weekly newsletter and telephone communication when circumstances require immediate notification.
• Assist with the planning, coordination, and execution of district retreats and other stakeholder engagement events involving the Board of Education, district administrators, staff, and community members.
• Maintain current Notary Public license.
• Distribute updates in Board Policy to Board members, District departments and school sites.
• Provide support in the publication of District documents. (i.e. the Calendar, the Classified Handbook, and the Negotiated Agreement.)
• Respond to information requests in a cooperative, courteous, and timely manner.
• Keep student and personnel information and records confidential.
• Ensure confidentiality relating to all functions of the position.
• Ensure all activities conform to district guidelines.
• Communicate and work effectively and cooperatively with members of the school district and community
• React to change and frequent interruptions in a productive and positive manner, meeting deadlines as assigned.
• Other duties and responsibilities imposed by statute, regulation or policy.

QUALIFICATIONS:

• Minimum of three (3) years of administrative support experience, including experience supporting executive leadership, managing complex communications, maintaining confidential records, coordinating meetings, and providing high-level organizational and operational support.
• Experience working in a Kansas School District
• Experience supporting the work of a Board of Education, governing board, or similar public governing body
• Desire to continue career improvement by enhancing skills and job performance

COMMUNICATION / ORGANIZATION: Speak clearly and concisely in written and oral form. Maintain communication with all constituents including district staff. Utilize existing technology effectively in the performance of duties. Organize work efficiently in order to support the mission and vision of Kansas City, Kansas Public Schools.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals,professional journals, technical procedures, and governmental regulations. Ability to write reports, correspondence, and other professional communications. Ability to effectively present information and respond to questions from internal and external stakeholders, including

multilingual students, families, and community members, using culturally responsive and customer-focused communication practices.

MATHEMATICAL SKILLS: Ability to calculate figures and amounts including but not limited to discounts, interest, commissions, proportions, and percentages.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. Generally, the job requires 75% sitting, 15% walking and 10% standing. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: This job is performed indoors in a generally clean and healthy climate controlled environment. The noise level will generally be quiet with occasional necessity to work in noisy and crowded environments with numerous interruptions.

OTHER SKILLS and ABILITIES: Ability to establish and maintain effective working relationships with all constituents including district staff. Ability to maintain professionalism and respond appropriately in all situations.

TERMS OF EMPLOYMENT: 261 DAYS PER YEAR

RATE OF PAY: Based on KCKPS Pay Schedule

FLSA STATUS: EXEMPT

REPORT TO: USD 500 Board of Education

EVALUATION: Performance of this position will be evaluated in accordance with the

provisions of the Board''s policy.

For more information regarding Title IX please contact:

District Compliance Coordinator

2010 N. 59th Street

Kansas City, KS 66104

913-279-2262

Title IX@kckps.org