Job Description Summary
Provides comprehensive administrative and logistical support to the Emergency Medicine Residency Program its leadership team and Lead Coordinator such as calendar management room scheduling coordinating Grand Rounds and weekly didactic sessions record-keeping and meeting preparation. Serves as a key liaison for outside hospital rotations. Assists with internal moonlighting processes of Emergency Medicine residents. Stays informed of internal GME policies and procedures as well as external changes across ACGME.
Entity
Medical University of South Carolina MUSC - Univ
Worker Type
Employee
Worker Sub-Type? Classified
Cost Center
CC000977 COM Emergency Medicine CC
Pay Rate Type
Hourly
Pay Grade
University-GEN08
Pay Range
45300.00 - 61100.00 - 77000.00
Scheduled Weekly Hours
20
Work Shift
Job Description
Job Duties
Assist with logistics related to Weekly Didactics Sessions Curriculum and Departmental Grand Rounds 35
Corresponds with Grand Rounds presenters to obtain all required information for faculty and APP CME eligibility requirements as determined by MUSCs CME Office.
Completes the annual Grand Rounds CME application.
Prepares monthly Grand Rounds flyer and packet of required documents and sends them to MUSCs CME Office in a timely manner to obtain approval for CME eligibility.
Works closely with Curriculum Chief and EM Faculty to ensure Curriculum is up-to-date especially with last-minute changes.
Works closely with Clerkship DirectorAPD regarding attendance for residents and faculty. Send periodic attendance percentage reports to residents and core faculty. Sends weekly Didactic emails info and location
Responsible for ordering food for attendees at weekly didactics and grand rounds. Must ensure appropriate budgets are utilized and send invoiceattendance to Fiscal Manager for processing.
Outside Rotation Responsibilities 10
Coordinates outside electives applications to hospitals malpractice coverage confirmation and evaluation forms.
Acts as liaison for Residency Leadership and outside hospital contacts providing required resident demographic information onoff-boarding information etc.
Processes schedules of outside rotations for MUSCs GME Office.
Oversee Departmental Moonlighting Process 10
Process internalexternal moonlighting paperwork for residents once approved for moonlighting. Obtain GME and Department Chair approvals.
Process timesheets confirming that datehours listed match the schedule and appropriate signatures are obtained. Send timesheets to Department Administrator to process payment.
Regularly ensures that approved residents are meeting requirements for moonlighting to continue. Report any violations to Residency Leadership.
Coordinate and Prepare for Residency-Related Meetings 15
Assists with scheduling and meeting preparation for semi-annual reviews Clinical Competency Committee CCC meetings and Program Evaluation Committee PEC meetings.
Responsible for reserving all classroom space for Weekly Didactics Departmental Grand Rounds Simulation and any other educational events.
Reserves space for annual ABEM ITE and acts as secondary proctor.
Assists with securing space during onboardingorientation month July. Help to coordinate the distribution of orientation materials to the new interns.
Provide Administrative Support to Core Faculty and Residents 25
Schedules meetings for Program Director and AssociateAssistant Program Director and maintainsupdates appointment calendars as necessary.
Drafts andor transcribes letters reports e-mail and other written communications for Program Director.
Assists some core faculty and residents in preparation of presentations abstracts manuscripts and other documents relating to the Emergency Medicine Residency Program as needed.
Provides editorial and administrative assistance in preparing manuscripts for publication in various medical journals.
Distributes training-related information to residents as requested including departmental and institutional policies.
Assists in maintaining documentation of curriculum accreditation documents manuals conference handouts manuscripts etc.
Maintains and updates Program Directors and AssociateAssistant Program Directors curriculum vitae as requested.
Other Duties as Assigned 5
Ability to assist and fill in during recruitment and onboarding season.
Attends monthly GME Program Coordinator meetings GME and quarterly GMEC meetings.
Attends residency meetings as requested.
MUSC Minimum Training and Experience Requirements
A bachelors degree and one year relevant program experience.
Additional Job Description
Minimum Requirements A bachelors degree and one year relevant program experience.
Physical Requirements Note The following descriptions are applicable to this section Continuous - 6-8 hours per shift Frequent - 2-6 hours per shift Infrequent - 0-2 hours per shift
Ability to perform job functions in an upright position. Frequent
Ability to perform job functions in a seated position. Frequent
Ability to perform job functions while walkingmobile. Frequent
Ability to work indoors. Continuous
Ability to work outdoors in all weather and temperature extremes. Infrequent
Ability to work in confinedcramped spaces. Infrequent
Ability to perform job functions from kneeling positions. Infrequent
Ability to squat and perform job functions. Infrequent
Ability to perform pinching operations. Infrequent
Ability to fully use both handsarms. Frequent
Ability to perform repetitive motions with handswristselbows and shoulders. Frequent
Ability to reach in all directions. Frequent
Possess good finger dexterity. Continuous
Ability to maintain tactile sensory functions. Continuous
Ability to lift and carry 15 lbs. unassisted. Infrequent
Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. Infrequent
Ability to pushpull objects up to 15 lbs. unassisted. Infrequent
Ability to maintain 2040 vision corrected in one eye or with both eyes. Continuous
Ability to see and recognize objects close at hand. Frequent
Ability to see and recognize objects at a distance. Frequent
Ability to determine distancerelationship between objects depth perception. Frequent
Good peripheral vision capabilities. Continuous
Ability to maintain hearing acuity with correction. Continuous
Ability to perform gross motor functions with frequent fine motor movements. Frequent
If you like working with energetic enthusiastic individuals you will enjoy your career with us
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws andor federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program please click here httpwww.uscis.gove-verifyemployees