TVFC Policy Coordinator

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Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

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Functional Title: TVFC Policy Coordinator

Job Title: Program Specialist V

Agency: Dept of State Health Services

Department: Immunization Unit

Posting Number: 18037

Closing Date: 07/01/2026

Posting Audience: Internal and External

Occupational Category: Life, Physical, and Social Science

Salary Range: $4,523.16 - $5,888.50

Pay Frequency: Monthly

Salary Group: TEXAS-B-21

Shift: Day

Additional Shift:

Telework:

Travel: Up to 20%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility Location:

Job Location City: AUSTIN

Job Location Address: 1100 W 49TH ST (DHT)

Other Locations:

MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS

Brief Job Description:

This position performs highly complex (senior-level) consultative services and technical assistance work related to the development and implementation of the Texas Vaccines for Children (TVFC) Program. Under the limited supervision of the Vaccine Operations Group Manager, with moderate latitude for the use of initiative and independent judgment.

Assists with the development of guidelines, policies, and procedures for the VOG group. Writes or updates policies and procedures for TVFC activities and projects. This position reviews and interprets federal and state policy and conducts research to determine policy options and impacts and develops policy recommendations. Work requires collaboration with staff internal and external stakeholders including, but not limited to, Central Office and the local and regional health departments.

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

(45%) Identifies needed areas of change, makes recommendations to improve operations, assists in development of plans for implementation, and assists in coordinating the implementation. Assists with the development and establishment of priorities for TVFC Program implementation. Develops guidelines, policies, procedures, rules, and regulations and implements them to ensure compliance with the federal grant and State Auditor Office requirements. The policy coordinator works closely with the Vaccines Operations Group Manager to establish the goals and objectives for quality assurance of TVFC providers with the quality assurance contractor. Assists the development of policies and procedures for evaluating the effectiveness of the TVFC Program. Synthesizes data and information, performs analysis of policy options, and articulates policy options in writing and in presentations. Works with multiple internal and external stakeholders in the review and development of options, through workgroups and individually; guides and facilitates interaction among agency programs to obtain necessary input and information for policy development and analysis.

(35%) Monitors and assists with provider recruitment, enrollment, and training. Ensure that the provider recruitment tracking system is created and maintained, and QA performed periodically to ensure data integrity. Work with staff to develop and implement recruitment and enrollment procedures. Assist in producing a standardized training program conducted by regional and local health department for new providers. Assist in analyzing recruitment and enrollment data and generate market saturation reports of physician participation in the TVFC for targeted specialties.

(15%) Assists in preparing and presenting content to providers and regional and local health departments. Trains staff in TVFC Program policies and activities. Serves as the liaison for Immunization Program Evaluation ensuring that all activities are completed in a timely manner and in accordance with the CDC policy. Respond to special requests and assignments from Immunization Unit management. Assists in providing guidance and technical assistance to Immunization Unit staff related to VFC policy.

(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligation for disaster response and/or recovery of Continuity of Operations (COOP) activation. Such participation may require an alternative shift pattern assignment and/or location.

Knowledge, Skills, and Abilities (KSAs):

• Knowledge of the immunization program in Texas, medical terminology; the natural history of vaccine-preventable diseases; risk assessment and risk management related to vaccine-preventable diseases.
• Knowledge of state and federal policy development processes.
• Strong skills in researching, interpreting, and analyzing complex data and policies.
• Skill in identifying policy options and impacts for decision makers.
• Skill in synthesizing complex information and translating it into clear and concise policy documents.
• Strong skills in communicating verbally and in writing and presenting information publicly.
• Strong skills in analyzing and evaluating complex federal and state legislation, program, policy, and operations issues.
• Skill in developing creative and workable solutions to complex problems and policy issues.
• Skill in interpersonal relationships, including the ability to work with people under pressure, negotiate among multiple parties, resolve conflicts, and establish and maintain effective working relationships with various level personnel in governmental entities.
• Ability to manage projects and coordinate workgroups and meetings.
• Ability to collaborate and develop effective professional relationships with coworkers and stakeholders.
• Ability to prioritize time and manage multiple project deadlines.
• Ability to exercise judgment and work independently with minimum supervision.
• Ability to work cooperatively in a team environment.
• Ability to use word-processing and spreadsheet applications in a windows environment.
• Ability to evaluate and implement policies, procedures, rules or regulations.

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

• Bachelors degree from an accredited four-year college or university required with major course work in public health, social services, policy, biology, or a related field. One year of full-time relevant experience may substitute for education on a year-for-year basis. Relevant experience may include policy development, policy communication, program implementation, stakeholder engagement, public health training, or compliance monitoring.
• Experience in public health, health promotion and education, health policy, or immunizations.
• Experience in developing written materials.
• Experience researching, interpreting and analyzing data and policies.

Additional Information:

If selected for an interview, an in-basket will be required.

This position is required to be in office for two months. After two months, this position may be eligible for telework based on performance.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor's Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, and Work Eligibility:

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 form