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Travel Coordinator

Atrium

New York, NY

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JOB DETAILS
SALARY
$37–$40 Per Hour
SKILLS
Administrative Skills, Artificial Intelligence (AI), Automotive Repair and Maintenance, Calendar Management, Car Rentals, CoS (Class of Service), Contract Negotiation, Contract Review, Cost Control, Customer Support/Service, Detail Oriented, Documentation, Financial Services, Flyers, Genetics, Interviewing Skills, Multitasking, Portuguese Language, Procurement Management, Public/Media/Press/Analyst Relations, Purchasing/Procurement, Reconciliation, Relationship Management, Short Messaging Service (SMS), Spreadsheets, Team Player, Travel Planning, Travel Policy
LOCATION
New York, NY
POSTED
Today
Client Overview:
Our client is an international financial services firm that is seeking a Travel Coordinator for their Administrative Support team. This Travel Coordinator role is a highly technical position within a fast-paced environment requiring exceptional attention to detail and prior experience in booking complex business travel.

Salary/Hourly Rate:
$37/hr - $40/hr

Position Overview:
The Travel Coordinator will work closely with a small team on the U.S. travel desk, managing a wide variety of travel arrangements, including domestic, international, multi-stop, group travel, hotels, car services, temporary housing, and full-family international relocations. The position also involves customer service for after-hours travel emergencies, visa procurement, itinerary creation, and coordination with travel vendors and internal employees. Prior industry experience and Portuguese fluency are strongly preferred.

Responsibilities of the Travel Coordinator:
  • Create and maintain employee travel profiles including personal details, frequent flyer numbers, seat preferences, and addresses.
  • Facilitate quotation and booking of all business travel directly with employees, ensuring excellent customer service.
  • Coordinate travel bookings with external agencies for flights, hotels, rental cars, and car services.
  • Research and quote travel options using Concur Solutions.
  • Perform price comparisons for international flights between carriers and agencies.
  • Ensure all travel complies with internal travel policies regarding cost, class of service, duration, and ground transportation.
  • Obtain and document trip approvals from employees' managers before booking.
  • Maintain travel documents, profiles, booking records, and reporting spreadsheets.
  • Create detailed travel itineraries.
  • Manage corporate travel rewards programs, tracking and applying points to reduce travel costs.
  • Provide support for travel-related issues, including flight changes, cancellations, and emergencies, both domestic and international.
  • Coordinate employee and family relocations, including temporary housing and pet accommodation.
  • Manage travel visa procurement, including documentation preparation and coordination with visa expeditor services.
  • Manage relationships with external travel agencies, participate in service calls, annual reviews, and contract negotiations.
  • Notify U.S. and international offices of visiting employees.
  • Assist with month-end corporate card reconciliation processes.
  • Provide backup reception and administrative support as needed.
  • Support additional administrative tasks such as procurement, reporting, shipping, scheduling, events, and ad hoc projects.
Required Experience/Skills for the Travel Coordinator:
  • Minimum 2 years of experience booking business travel.
  • Exceptional attention to detail.
  • Strong customer service orientation.
  • Ability to work independently and collaboratively in a team environment.
  • Availability for after-hours and weekend support for travel emergencies.
  • Ability to multitask and work effectively in a fast-paced environment.
  • Proficiency in Microsoft Office applications.
  • Strong organizational skills.
Preferred Experience/Skills for the Travel Coordinator:
  • Prior experience in the financial services or related industry.
  • Fluency in Portuguese.
Education Requirements:
  • Bachelor's degree is preferred.
Benefits:
  • Atrium Care Package available upon eligibility (including healthcare plans, discount programs, and paid time off).
About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy . As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 399389

About the Company

A

Atrium

Founded in 1995, Atrium is a global WBENC certified leader in Extended Workforce Management and Talent Solutions that partners with the world’s largest brands to reimagine how work gets done. Guided by our Applicant-Centric™ philosophy, we approach hiring from the perspective of the candidate. By getting to know you and listening to what truly motivates you, we build lasting relationships and find our applicants jobs they love.

COMPANY SIZE
250 to 500 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1995
WEBSITE
https://www.atriumglobal.com