Transportation Associate

Summary: MSI operates a rapidly growing private fleet across the United States and is seeking a highly organized, detail-oriented Transportation Associate to support the day-to-day administrative functions of the Transportation Department. This entry-level position is ideal for someone with strong organizational skills, excellent follow-up abilities, and a desire to grow within transportation and fleet operations.

The Transportation Associate will assist with fleet compliance, recordkeeping, and communication with branch personnel and vendors across 54 locations. The successful candidate will be proactive, dependable, and capable of managing multiple priorities in a fast-paced environment.

Work Hours: Monday to Friday from 08:00 AM to 05:00 PM, 1 Saturday(s) a month from 08:00 AM to 12:00 PM

Seniority Level: Associate

Employment Type: Full-time

Compensation: This hourly, non-exempt position pays from $22 to $25 per hour, with overtime compensated at 1.5 times the base rate. New hires usually earn between $59,000 and $65,000 annually, or more, depending on experience, overtime hours, and bonuses.

To perform this job successfully, the individual must be able to complete the following essential duties and responsibilities

• Provide administrative support for transportation and fleet operations across 54 MSI locations.
• Maintain accurate fleet records, vehicle files, registrations, permits, and compliance documentation.
• Monitor transportation inboxes and respond to inquiries from branches, vendors, and internal departments.
• Assist with monitoring completion of vehicle maintenance, telematics installations, recalls, and other fleet-related services.
• Enter, audit, and maintain data within fleet management systems.
• Support vendor management activities including obtaining quotes, tracking service requests, and maintaining vendor records.
• Monitor and track open transportation projects to ensure timely completion and proper follow-up.
• Assist with fleet compliance initiatives and maintain documentation required for state and federal regulations.
• Process and distribute incoming transportation-related mail, including vehicle registrations, titles, toll notices, fuel cards, and compliance documents.
• Coordinate outbound shipments of transportation equipment, telematics devices, decals, fleet documentation, and other materials using UPS and other shipping carriers.
• Perform additional duties as assigned.

Additionally the candidate must meet the following Education and/or Experience requirements:

• Exceptional organizational skills with strong attention to detail.
• Excellent follow-up skills and ability to manage multiple tasks simultaneously.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Ability to learn and navigate multiple software systems and databases.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently while maintaining a high level of accuracy.
• Customer-service mindset with a willingness to support internal and external stakeholders.
• Previous administrative, logistics, transportation, fleet, or customer service experience is preferred but not required.
• Associate's or Bachelor’s degree preferred; equivalent work experience considered.
• Entry-level candidates are encouraged to apply.
• Previous experience in administrative support, transportation, logistics, fleet operations, customer service, or related fields is a plus.
• Experience with Microsoft Excel, transportation software, fleet management systems, or compliance tracking is preferred but not required

This role has the following physical demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use their hands to handle objects, tools, or controls; reach with their hands and arms; and communicate verbally. The employee frequently walks, stands and occasionally sits.
• The employee must occasionally lift, pull and move up to 25 pounds. Specific vision abilities required by this job include close vision.

Benefits: MSI offers a comprehensive benefits package that includes:

• Referral, Holiday, and Annual Bonuses
• Annual pay increases
• Paid Time Off
• Medical, Dental, and Vision Insurance
• Company-paid Short Term and Long Term disability
• Company-paid Life Insurance
• Tuition Reimbursement
• Traditional and Roth 401(k) plans with company matching contributions
• Charitable donation matching programs
• Free, company-sponsored 1-on-1 tutoring for children/dependents of MSI employees in grades k-12, including free tutoring for SAT and ACT tests

About MSI: Founded in 1975, MSI is a leading supplier of flooring tile, countertops, wall and backsplash tile and hardscaping surfaces products in North America. Headquartered in Orange, California, MSI also maintains over 50 state-of-the-art showroom and distribution centers across the U.S. and Canada. MSI's product line includes an extensive offering of Granite, Quartz, Porcelain, Luxury Vinyl flooring, Slate, Marble, Travertine, Sandstone, Limestone, Quartzite, onyx, stacked stone and pavers imported from over 36 countries on six continents.

Over the years, MSI has been the recipient of many prestigious awards including:

• Top 5 fastest growing companies - OC Business Journal
• Supplier Diversity Award - Home Depot
• #1 Flooring Distributor multiple years in a row - Floor Covering Weekly
• Top Workplaces Award winner multiple times - Top Workplaces
• MSI Founder named the Entrepreneur of the Year - Ernst and Young

MSI is an equal opportunity employer that celebrates diversity and fosters inclusion and belonging for all employees. We provide a work environment that allows all employees to do their best work, free from all forms of discrimination. No employee or applicant will be discriminated against on the basis of race, ethnicity, age, sex, gender identity or expression, sexual orientation, citizenship status, military status, religion, disability status, or any other legally protected group. MSI provides reasonable accommodations for all employees and applicants. If you believe you require an accommodation, please speak with your recruiter or a member of our HR team.