Transit Inventory Specialist

Transit Inventory Specialist

Salary

$56,784.00 Annually

Location

Transit Avon Street Extended, 1545 Avon Street Ext, Charlottesville (22902), VA

Job Type

Regular Full-Time

Job Number

260500012-1

Department

Charlottesville Area Transit (CAT)

Division

Maintenance Shop

Opening Date

06/03/2026

Closing Date

6/17/2026 5:00 PM Eastern

Bargaining Unit

Transit

• Description
• Benefits
• Questions

General Summary

The Transit Inventory Specialist performs responsible administrative and technical work in the development, purchase/ordering, maintenance, issuance, and inventory of parts and supplies for a fleet of light, medium and heavy vehicles, and equipment. The work is performed under the general supervision of the Transit Maintenance Manager.

Work Schedule: This position is currently assigned to the evening shift, with hours of approximately 12:30 PM-9:00 PM, Monday through Friday, and may require occasional Saturday work. Schedule is subject to change based on operational needs.

The hiring amount for this position is $27.30 an hour ($56,784.00 annually) in accordance with the Collective Bargaining Agreement between Amalgamated Transit Union Local 1220 and the City of Charlottesville. The pay rate listed shall apply to individuals hired into this position on or after July 1, 2026,

This is a full-time, non-exempt, position which provides excellent benefits including 13 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, Citys retirement options, gym membership reimbursement, and continuing education/training opportunities.

• For a general summary of benefits offered by the City, please click the benefits tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.
• The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the Citys Benefits Administrator at 434-970-3462.

Essential Responsibilities and Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

• Optimizes availability of inventory for maintenance operations, reducing downtime and controlling costs to ensure the smooth and efficient functioning of City assets and equipment.
• Receives, handles, stores and issues parts and supplies.
• Coordinates and arranges for purchase, order, and delivery of required parts, (including deferred maintenance parts), and supplies.
• Develops and maintains storage of and accountability for current stock.
• Assists in determining inventory stock levels and provides recommendations on the inventory levels on an annual or as-needed basis.
• Assists in monitoring charges by auditing vendor invoices and resolving supply billing and service issues/disputes with vendors, within level of authority.
• Maintains Safety Data Sheets (SDS) in online database.
• Maintains parts manual library.
• Maintains regularly stocked and needed items.
• Maintains a clean and safe work area.
• Conducts periodic inventories and location surveys.
• Coordinates ordering activities with Procurement/Finance Department when appropriate.
• Research spare parts and supply availability by part number, stock number, manufacturer, substitute item, higher assembly, fabrication, or other available resources, to provide economic and timely support.
• Packages and ships assemblies for return, repair, or re-build.
• Performs property disposal functions, as necessary.
• Picks up and/or delivers parts, as required.
• Prepares and maintains manual and automated records, inventories, and statistical information.
• Enters data and prepares reports to assist in the management of the repair parts program.
• Assists with analyzing data and reports to ascertain trends, conformance to standards, efficiency, and projected requirements.
• Enters work orders and monitors work order status.
• Supports departmental goal to provide dependable, efficient, and safe transportation service.
• Responsible for appropriate use and maintenance of City equipment, tools, and other resources, including work time.
• Regular and reliable attendance.
• Subject to being called back to work to the City in emergencies or as needed to provide necessary services to the public. Must have the ability to be contacted and respond based on Departmental guidelines

Other Duties

• Performs additional duties to support operational requirements as apparent or assigned.

Education, Experience and Skills

Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.

• High school diploma or GED AND two (2) years of experience related to inventory management processes that include ordering, sourcing parts, stockage, issuing, recordkeeping and accountability for parts and supplies.

OR

• Completion of the tenth grade AND four (4) years of experience related to inventory management processes that include ordering, sourcing parts, stockage, issuing, recordkeeping and accountability for parts and supplies.

OR

• Six (6) years of experience related to inventory management processes that include ordering, sourcing parts, stockage, issuing, recordkeeping and accountability for parts and supplies.

OR

• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

Preferred:

• Some experience in the automotive, truck or specialized equipment inventory management field.

Certifications/Licenses/Other Requirements:

• Must obtain and maintain a valid Virginia driver's license and acceptable driving record according to city criteria.
• Required to successfully pass a pre-employment background check, pre-employment drug screen, pre-employment physical and pre-employment DMV driving record review.
• Ability to work weeknights, weekends, holidays, and/or weather-related emergency on-call time periods.

Knowledge, Skills, Abilities and Other Characteristics:

Job Knowledge

• Thorough knowledge of the acquisition, storage, accountability and issue of parts and supplies relating to automotive/motorized equipment field.
• Thorough knowledge of current warehousing and inventory practices; automated inventory control software and related business practices.
• Thorough knowledge of parts application, automotive systems, part sourcing, and maintenance functions.
• Demonstrated knowledge of terminology, procedures, processes, standards, and overall objectives related to inventory control.
• Knowledge of occupational hazards and safety precautions, including the appropriate handling and use of personal protective equipment, and specialized cleaning or hazardous supplies.

Reading

• Intermediate: Ability to read and understand written materials such as newspapers, magazines, journals, multi-step instruction manuals and reference materials. Understands and applies state, departmental and City processes, and procedures, as required.

Writing

• Intermediate: Ability to write reports, prepare materials such as business letters, and explanations, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Responds effectively to inquiries and requests.

Math

• Intermediate: to estimate and make large purchases of materials and supplies, to project the financial needs of the department, and analyze and maintain budget expenditures. Ability to apply and utilize numbering systems, formulas, practical application of fractions, percentages, ratios/proportions, and measurement.

Communication Skills

• Basic: Provides simple information to others outside direct reporting relationships. Contact may require the consideration of different points of view to reach an understanding and gain cooperation and acceptance of ideas. Provides information and guidance that assists others in making decisions. Clearly explains information and/or concepts. Ability to communicate effectively both orally and in writing with a variety of individuals. Ability to establish and maintain effective working relationships with coworkers, management, vendors, and the public.

Independence and Decision-Making

• Requires General Direction: Normally performs the job by following general instructions or established standard operating procedures and/or processes. There is some discretion when making decisions among a few easily identifiable choices of the appropriate procedure or policy to apply to duties. Performance is reviewed frequently. Ability to work independently.

Technical Skills

• Skilled: Comprehensive, practical knowledge of a technical field with use of analytical judgement and decision-making appropriate to the assigned and apparent job responsibilities. Ability to utilize related software programs effectively to complete job responsibilities.

Fiscal Responsibilities

• No budgetary/fiscal responsibilities. However, may recommend budget allocations regarding purchases and completes research for documents, compiles data for entry/reporting purposes; may monitors budget expenditures.

Supervisory Responsibilities

• No responsibility for the direction or supervision of others.

Other Characteristics

• Takes responsibility for finding answers to questions and responding appropriately.
• Time pressures.
• Performs multiple tasks simultaneously.
• Tedious and exacting work.
• Working closely with others.
• May perform work with interruptions and requests for service.
• May require additional hours outside of normal schedule.
• May require emergency response.
• May require dealing with angry, frustrated and/or upset individuals.

Physical Conditions & Additional Information

Physical Demands:

• Heavy Work: Exerts up to 100 pounds of force occasionally, up to 50 pounds of force frequently, and up to 25 pounds of force constantly to lift, carry, push, pull or otherwise move objects.
• Work requires walking, climbing (ascending/descending steps and or climbing ladders), lifting, balancing, bending, stooping, crawling, crouching, reaching, pushing/pulling, twisting, and grasping.
• Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Ability to observe details at close range (within a few feet of the observer).

Machines, Tools, Equipment, Software and Hardware:

• Work typically requires use of standard office equipment and telephone, and related industry-specific software.

Work Environment:

• Work is typically performed indoors which may involve exposure to computer screen for extended periods of time, monitor glare and dust.
• The worker is subject to both inside and outside environmental conditions, loud noise, vibration, and atmospheric conditions and may be exposed to roadway safety hazards.
• The position may work:
• Near moving mechanical parts.
• In and around fumes and/or airborne particles.
• In and around toxic chemicals and/or blood-borne pathogens.
• In areas where there is vibration.
• In and around traffic/roadways.
• In extreme temperatures.
• With acidic or harsh substances.
• With allergens and fuels.

The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at (434) 970-3490 or hr@charlottesville.gov.

The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process. The City's policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the City's policy prohibiting employees from testing positive for marijuana.

SUMMARY OF EMPLOYEE BENEFITS

Updated February 9, 2026

Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.

1. LEAVE:

Vacation: Need some time off? Use it, you earned it:

Years Worked

0 - <3

3 - <5

5 - <10

10 - <15

15 - <20

20 - <25

25+

Hours Accrued Biweekly

3.09

3.85

4.62

5.4

6.16

6.93

7.7

Sick: Under the weather? Earn 4.62 hours biweekly, approximately 120 hours a year, with no limit on accumulation to be used to care for yourself and qualifying family members.

Holidays: Enjoy 13 paid holidays per year. Including 1 Floating Holiday, which must be taken during the Fiscal Year (July 1 - June 30):

OBSERVED CITY HOLIDAYS

New Years Day

Dr. Martin Luther King Day

Presidents' Day

Liberation & Freedom Day

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Friday after Thanksgiving

Christmas Eve

Christmas Day

1 Floating Holiday

Volunteer Leave: Paid leave for participating in an authorized event as a volunteer, subject to Section 9-3, Code of Ethics & Conflicts of Interest. Regular full-time employees receive up to 8 hours and all regular part-time employees are eligible to receive pro-rated leave each available each calendar year.

2. INSURANCE:

Aetna Medical Plans: Coverage is effective on the first of the month following date of hire.

• Choose from two options:

• Select HMO with City-funded HRA ($0 premium for employee-only coverage)

• Choice POS ($13.02 biweekly premium for employee-only coverage)

• Prescription Card: ($10 generic, $30 lower cost name brand,$55 higher cost name brand, 20% up to $150 for specialty drugs)

• Mail Order Maintenance Prescription Drug Program ($20 generic, $60lower cost name brand, $110 higher cost brand) not available for specialty drugs)

Delta Dental Plan:

• Diagnostic and Preventative-100% of allowable charge; Basic Dental Care-80%; Major Dental Care- 50%
• Primary - $50 deductible, 80/20; Prosthetic and Complex Restorative -$50, 50/50
• $1,500 Annual benefit maximum
• $1,000 Orthodontic benefit (children to age 19)

MetLife Vision Plan: (Optional)

• $2.50 premium paid bi-weekly for employee-only coverage. Dependent care coverage also available.
• Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay
• $130 allowance for frames, after co-pay, plus additional discounts where accepted.

Life Insurance: In the event of your death, your beneficiary will receive twice your annual salary. Supplementary policies for you and your dependents are available.

Long-Term Disability: Upon approval for along-term illness or injury, you can receive up to 60% of your earnings after a 90-day wait period.

Voluntary Benefits: Accident, Critical Illness, Hospital Indemnity insurance; Short-Term Disability; Identity Theft Protection

3. RETIREMENT:

Pension:

• Choose from two (2) options:

• A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5-year vesting period and an employee contribution of 5% of salary.

• A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% vesting after three years of service. There is no required contribution from salary. (Note: the Defined Contribution retirement plan is the only plan available for Library employees).

Supplement: Deferred Compensation 457 available for you to invest your own money for additional retirement savings.

4. VOLUNTARY:

Wellness:

• Gym Membership Reimbursement Program (up to $34.00 per month)

• Bicycle Commuter Program: Reimbursement up to $20 per month for reasonable bicycle commuting expenses

• Online wellness resources and Lunch-and-Learn Sessions

Employee Assistance Program:

• A variety of confidential, personal professional services for you and your family available 24 hours a day.

Tuition Reimbursement:

• Up to $1,500 for job-related certificates, trade programs, undergraduate coursework or up to $3,000 for graduate level courses per fiscal year for career-related courses.

Flexible Spending Accounts:

• Expense accounts available for healthcare, dependent care and parking/mass transit.

01

Please indicate your level of experience related to inventory management processes for a fleet of light, medium and heavy vehicles, and equipment that include ordering, sourcing parts, stockage, issuing, recordkeeping and accountability for parts and supplies: (Must be verifiable in reference to the Work History section on your online application.)

• No experience related to this position.
• Less than two (2) years of experience.
• Two (2) to less than four (4) years of experience.
• Four (4) to less than six (6) years of experience.
• Six (6) years or greater.

02

Please indicate your highest level of education below: (Must be verifiable in reference to the Education History section on your online application.)

• Bachelors degree or higher.
• Associates degree.
• High School Diploma or GED.
• Completion through the 10th grade.
• None of the above.

03

This position requires driving to perform essential job duties and requires a valid drivers license. The candidate selected for this position must meet the driver eligibility requirements of the City and must provide a certified copy of their DMV driving record. Do you possess a valid drivers license and are you willing to provide a certified copy of your DMV driving record, if selected as a finalist, for the City to confirm your driving eligibility?

• Yes; I possess a valid drivers license and am willing to provide a certified copy of my DMV driving record.
• No; However, I am willing and able to obtain a valid drivers license and am willing to provide a certified copy of my DMV driving record.
• No; I do not have a valid drivers license, nor am I willing or able to obtain one, and/or am not willing to provide a certified copy of my DMV driving record.

04

To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.

• Yes
• No

05

I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.

• Yes
• No

Required Question

Employer City of Charlottesville

Address P. O. Box 911

605 East Main Street

Charlottesville, Virginia, 22902

Phone (434) 970-3490

Website http://www.charlottesville.gov/jobs