Transfer Articulation Specialist II
Location: TJC Central Campus Job Type: Full-Time Regular Job Number: 00492 Department: Registrar/Academic Services Opening Date: 01/09/2026 Number of Months: 12
Description: Tyler Junior College gives equal consideration to all applicants for admission, employment, and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status, or limited English proficiency (LEP). Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. All positions are on-site, located in Tyler, Texas, unless otherwise stated in the job posting.
About the Position: The Transcript Articulation Specialist II is a full-time, 12-month position responsible to the Manager, Transcript Articulation. The Transfer Articulation Specialist II leads work in the daily operation of the transcript evaluations, applying specialized knowledge in the analysis and evaluation of academic student records. Incumbents exercise more responsibility and independent judgment to resolve more complex problems and improve work processes.
Responsibilities:
• Researches and analyzes course descriptions and transfer of credit policies to determine transfer of credit eligibility. • Interprets course descriptions including foreign and domestic transcripts for courses and units completed, identifies upper and lower division courses, converts quarter units into semester units, and computes units and grade points to determine transfer equivalency credit. • Utilizes resources including TES, online college catalogs, course descriptions/syllabi, correspondence with the institutions involved, articulation agreements, and other appropriate reference materials to evaluate academic records. • Communicates with colleagues, and academic advisors, to ensure accurate decisions on course equivalencies and processes. • Generates and prepares monthly transfer articulations reports. • Enters coursework and established equivalencies into the BANNER system. • Determines that all credentials required for transcript evaluations have been received, are authentic and official. • Conducts independent research, analyzing data and drawing conclusions. • Determines if institutions are accredited; evaluates transfer transcript coursework for TJC equivalencies. • Cross-trains with team members to fulfill office duties and ensure efficient operations; answers the telephone and responds to email inquiries; prints and mails documents, maintains filing, and creates, or updates documents. • Reviews course catalogs from all Texas state colleges for new courses, change of course numbers, programs, grading system. • Work closely with the manager to develop a library of materials & training manual and update guides, incorporating new information into transfer equivalency guides, and other tools used to assist the transcript evaluators.
Required Qualifications:
• Bachelor's degree. • 3 years of experience working in a registrar office/transcript evaluations. • 2 years related experience and/or training involving college registrar office, academic advisement, administrative work in an academic environment, general office administration, or personal computer operations; or an equivalent combination of education, training, and experience. • Must have knowledge and skill to operate a personal computer. • Experience with on-line databases/student information systems required. • Must be able to communicate effectively in person-to-person situations in addition to engaging in general telephone assistance. • Must have the ability to work some evenings and weekends as needed. • Must be able to be independent, respect confidentiality, and maintain courtesy in dealing with students, faculty, staff, and stakeholders. • Exceptional verbal and written communication skills are essential. • Proficiency in Microsoft Office software (Excel Spreadsheets).
Preferred Qualifications:
• Master's degree. • 2 years' experience working in a Registrar's Office. • Expertise on transfer of credit scenarios involving a wide variety of degree-granting institutions. • Experience working in Banner
Additional Information:
• Other Expectations: Perform other duties as assigned. • Will have contact - in person, by email, or by phone - with staff, students, and the general public. • Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
Insurance:
• Health Insurance: Health insurance will become effective on the first of the month following 60 days of employment, provided that insurance enrollment forms are submitted. There are two plans for employees to choose from, both administered by Blue Cross and Blue Shield. With either plan, you have access to a network of over 10,000 medical and mental health providers in Texas. Both plans include a comprehensive prescription drug program through Optum Rx. • Employees premium is fully funded by the College and State. Dependent premiums are funded 75% by the College and State, and 25% by the employee. • Basic Life Term Life Insurance: The State provides employees a term life insurance policy of $5,000 with $5,000 accidental death and dismemberment. • Long-Term Disability: This benefit is made available by the State and is fully funded by the College. Approved benefit pays 60% of insurance salary after 180-day elimination period. Benefits are paid until your return to work, reach full Social Security retirement age or are no longer considered disabled under the plan. • Optional Term Life Insurance: With this optional plan, employees may purchase one to four times their annual salary in life insurance. The College funds one times the annual salary premium not to exceed $120 annually. • Optional Insurance (Coverage fully funded by the employee): • Dental Insurance: Two dental insurance plans are available to full-time employees and eligible dependents. • Vision Insurance: The health insurance plan covers some vision and eye health services, but does not cover the cost of eyeglasses and contact lenses. Additional vision insurance is offered to full-time employees and eligible dependents to help offset those costs. • Voluntary Accidental Death and Dismemberment: This optional benefit provides additional financial support when there is an accidental death or injury of a certain type. • Short-Term Disability: If claim is approved, this optional benefit pays 66% of monthly salary after a 30-day elimination period up to five months. • Cancer/Intensive Care Plan/Heart Plan/Accident Plan: Several optional plans are available to employees and eligible dependents through AFLAC. • Dependent Term Life Insurance: An optional term-life insurance policy of $5,000 with accidental death and dismemberment is available for all eligible dependents. • Tobacco User Premium: All participants enrolled in a Texas Employees Group Benefits Program (GBP) health plan must be certified as a tobacco user or non-user. Tobacco users of any age - adults and minors - are charged the $30 tobacco user premium each month.
Retirement:
• Retirement: The Teacher Retirement System of Texas (TRS) is provided and required for all full-time employees. Full-time faculty and eligible administrative employees may elect the Optional Retirement Program (ORP) as an alternative to TRS. • TJC Alternative Retirement Plan: The College contributes on a monthly basis 4% of a full-time employee's salary into an alternative retirement plan administered by TIAA-CREF. Additionally, if an employee contributes 1%, 2%, or 3%, the College will make a matching contribution for a total of 6%, 8%, or 10% respectively. Some vesting requirements will apply. • Tax-Sheltered 403(b) Plans: An optional retirement plan available to full-time employees. Employees may contribute up to the annual IRS maximum limitation in voluntary retirement savings to various approved vendors. • 457 Deferred Compensation Plan: An optional retirement plan available to full-time employees. Employees may contribute to the annual IRS maximum limitation in this voluntary retirement savings plan.
Holidays and Leave:
• Vacation: Only 12-month employees are eligible to accrue vacation time on a monthly basis. 10 days for 1-7 years of service, 12 days for 8-10 years of service, 15 days for 11-15 years of service, and 20 days for 16+ years of service. • Sick Leave: Full-time employees accrue 8 hours per month per contract length, with a maximum accrual of 90 days. • Holidays: New Years Day, Martin Luther King Jr. Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, and Christmas Day. • Reduced Operations Periods: Spring Break (5 weekdays), Thanksgiving Break (5 weekdays including Thanksgiving Day), and Winter Break (7 to 12 weekdays).
Professional and Continuing Education:
• Professional Development: The cost of tuition in selecting Continuing Education courses offered by the College may be covered under the Employee and Family Scholarship program. Additional professional development opportunities may be afforded to employees at no cost with prior supervisor approval. • Enrollment in TJC Credit Classes: The Employee and Family Scholarship, subject to availability of funds, is offered to full-time employees and their eligible dependents for applicable courses. The scholarship covers: Tuition (excludes out-of-district surcharge), General Education Fee, Student Life Fee, Health Services Fee, Registration Fee, Parking Fee, Distance Education Fee, Lab Fee, and the College Preparatory Fee. • Tuition Exemption program: Allows for the exemption of all tuition and fees for credit courses and approved non-credit courses for full-time employees meeting applicable guidelines.
Other Benefits:
• JTC Event Attendance: Free admission to regular season College sporting events for employees and immediate family. • Free admission for two to most cultural arts events on campus. • Library Use: Employees may utilize the Vaughn Library and Learning Resource Center. • Fitness Facility Use: Employee and immediate family use of the Apache Recreation Center - an indoor weight and exercise center, 18-hole disc golf course, covered basketball course, and outdoor ping-pong table and cornhole. The cost is $5 per ID.
Disclaimer: These benefits are subject to change without notice. The College reserves the right to change, modify, and/or terminate any program with or without reason or notice. This