Transactional Secretary/Practice Specialist I (New York)
Sheppard Mullin Richter & Hampton LLP
New York, NY
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JOB DETAILS
SALARY
$27–$66 Per Hour
LOCATION
New York, NY
POSTED
30+ days ago
Sheppard, Mullin, Richter & Hampton LLP, a global Am Law 50 firm, is seeking a Transactional Secretary/Practice Specialist I based in our New York office.
Sheppard Mullin is hiring an experienced, well-organized Practice Specialist to support attorneys and paralegals in the Firm’s Corporate & Securities practice group. This includes assisting with preparing, editing, and proofreading legal documents, organizing complex transactions, calendar and travel management, case management, and billing/expense support. Technical, organizational, and administrative skills are necessary to handle the variety of duties and responsibilities outlined below. The position handles multiple projects, often in a fast-paced, high-pressure environment, requiring prioritization and flexibility. Collaboration with firm personnel at all levels is integral to the role.
Required Qualifications:
•A minimum of 5 years of relevant legal experience in a law firm.
•Proficiency in Microsoft Office Suite and the ability to quickly learn new software.
•Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment.
•Ability to work overtime, evenings, and weekends, as needed.
•Possess excellent spelling, grammar, and punctuation skills.
•Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines.
Education and/or Experience
A high school diploma or equivalent is required, plus substantial and relevant work experience. A bachelor's degree or some college is preferred.
License and Certification
None required. A secretarial certification or ABA-approved paralegal certification is preferred.
Computer/Software Knowledge
Must have proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams, and experience working with a document management system. Must be able to quickly learn new skills and systems.
Work Environment
•The current Firm policy is hybrid–working in the office a minimum of 3 days per week and working from home the rest of the week (subject to change).
•Overtime may be required as the job duties demand.
•A minimum of 5 years of relevant legal experience in a law firm.
•Proficiency in Microsoft Office Suite and the ability to quickly learn new software.
•Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment.
•Ability to work overtime, evenings, and weekends, as needed.
•Possess excellent spelling, grammar, and punctuation skills.
•Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines.
Education and/or Experience
A high school diploma or equivalent is required, plus substantial and relevant work experience. A bachelor's degree or some college is preferred.
License and Certification
None required. A secretarial certification or ABA-approved paralegal certification is preferred.
Computer/Software Knowledge
Must have proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams, and experience working with a document management system. Must be able to quickly learn new skills and systems.
Work Environment
•The current Firm policy is hybrid–working in the office a minimum of 3 days per week and working from home the rest of the week (subject to change).
•Overtime may be required as the job duties demand.
New York: The pay range for this position is: $27.00 - $66.00 per hour. Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law.
Sheppard Mullin is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.
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