Transactional Paralegal

Position Summary:

The Paralegal will support the in-house legal department of a homebuilder/developer in all transactional (i.e., non-litigation) aspects of the Company.

Key Duties and Responsibilities:

• Assist the in-house attorneys with real estate and loan closings, including review of closing documents, title and surveys
• Prepare, review, distribute, organize and file real estate transaction documents including electronic filing of documents through Simplifile
• Prepare HOA formation and governing documents and distribute HOA document packages to field personnel
• Assist General Counsel in the formation, management, dissolution and maintenance of corporate entities including ordering and organizing corporate minute books
• Develop and maintain internal tracking tools for various matters including projects, corporate entities, and legal department expenses
• Ensure all work is completed with a high degree of accuracy and attention to detail
• Serve as a liaison between in-house counsel and outside counsel
• Open new matters in electronic billing system, monitor timekeeper rates, approve/reject/dispute invoices from law firms and coordinate with law firm personnel on billing matters
• Prepare FedEx shipping labels/packages as needed
• Order office supplies as needed
• Process check requests for title policies, governmental applications, attorney expense reports and other legal department expenses
• Perform other related duties as required and assigned

Skills & Abilities:

• Strong proficiency in Microsoft Word
• Excellent typing, computer and phone skills
• Ability to work independently and under pressure
• Ability to handle and protect confidential information
• Ability to handle difficult situations courteously and professionally
• Excellent verbal and written communication skills
• Exemplary organizational and follow-up skills
• Strong accuracy and attention to detail, with the ability to identify errors and maintain high-quality standards
• Must be able to multi-task and set priorities while meeting deadlines
• Must maintain a consistently high standard of service and leadership
• Strong interpersonal customer service skills
• Must be a team player and have flexibility for overtime hours

Education & Experience:

• High School Diploma required. Associate or bachelor’s degree and/or Certified Paralegal certification a plus
• At least 5 years of legal experience. In-house corporate experience a plus
• Proficient in Microsoft Office Suite of Applications - Outlook, Word, Excel, PowerPoint, and Teams

Other Requirements:

• Assist with various project and model row Grand Opening events which may occasionally require overtime weekend hours (2 - 3 times per year)