Training & Talent Development Specialist - Full Time - Human Resources

Department: Human Resources

Sub-Department: N/A

Pay Grade: 106

FLSA Status: Non-Exempt

Employment Status: Full Time

Reports to: Training & Talent Development Manager

Supervises: N/A

Job Summary:

Performs a variety of administrative and support functions with accuracy, confidentiality, and timeliness to ensure the efficient and effective operation of the department.

Essential Job Functions:

• Provides administrative support for departmental operations by performing a wide range of specialized and non-routine tasks. Responsibilities include document preparation and authorization, offering guidance on departmental services, and maintaining accurate records and databases.
• Supports the HR Manager for Talent Development & Training in coordinating the county's training initiatives. This includes creating the training calendar, reserving rooms, distributing assessments and pre-work, scheduling participants, tracking attendance, compiling evaluations, and preparing quarterly and annual reports.
• Coordinates logistics for new hire orientation by setting up training space, welcoming new employees, ensuring all required documents are submitted, issuing ID badges, guiding participants through the orientation schedule, and managing follow-up communication and surveys.
• Maintains and updates the county's Learning Management System (Moodle), including course creation, session entry, attendance logging, compliance tracking, and report generation.
• Supports leadership development programs, including the Leadership Essentials and Leadership Academy. Duties include processing participant agreements, scheduling training, coordinating materials and catering, and tracking completion of requirements and certifications.
• Ensures compliance with Mandated Reporter and Child Abuse Clearance requirements by generating quarterly HRIS reports, identifying non-compliance, notifying departments, collecting updated documentation, and maintaining records.
• Prepares materials for training sessions, including sign-in sheets, handouts, name tents, and supplies. Provides support for Unemployment Compensation claims by monitoring the benefits system, submitting required documentation, and coordinating responses.
• Serves as a point of contact on the HR main phone line, routing calls appropriately and ensuring backup coverage. Performs data entry, maintains departmental databases, assists with website updates, and manages filing systems.
• Supports documentation and tracking for unemployment claims, leave management (e.g., LOA, FMLA, Workers' Comp), and related paperwork. Drafts and updates forms, correspondence, and reports as needed.
• Handles mail distribution, attends required meetings and trainings, and coordinates department schedules and activities. Assists in organizing employee events.
• Provides backup to the HR Assistant (under the Compensation & Recruitment Manager), including processing new hires, coordinating pre-employment requirements, issuing conditional offer letters, onboarding in the applicant tracking system, and ensuring personnel files are complete.
• Assembles new hire packets in advance of orientation and performs other duties as assigned.

Minimum Requirements to Perform the Work:

Education:

• High school diploma or equivalent required.
• Proficient in Microsoft Office Suite, with demonstrated working knowledge of Word, Excel, PowerPoint and Outlook.

Work Experience:

• Minimum of 1-2 years of experience in a professional office setting or related administrative field.