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Training Coordinator/ Site Admin

II-VI Aerospace & Defense

Fremont, CA

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JOB DETAILS
SKILLS
Administrative Skills, Biology, Business Administration, Calendar Management, Career Development, Catering Services, Cleanroom, Communication Skills, Compensation and Benefits, Consumer Goods and Services, Continuous Improvement, Corporate Compliance, Cross-Functional, Customer Support/Service, Detail Oriented, Documentation, Documentation Standards, Environmental Management Systems, Facilities Management, Follow Through, HRIS/HRMS, Human Resources, ISO 9000, ISO 9001, Interpersonal Skills, Kronos Workforce Scheduler, Leadership, Learning Management System (LMS), Logistics, Maintain Compliance, Manufacturing, Manufacturing Operations, Manufacturing Operations Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Military Science, Multitasking, Office Equipment, Onboarding, Operational Audit, Operational Improvement, Operational Strategy, Operational Support, Operations Processes, Organizational Skills, Performance Reviews, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Product Development, Quality Management, Record Keeping, Regulatory Compliance, Safety Compliance, Semiconductor Manufacturing, Semiconductors, Staff Training, Systems Administration/Management, Team Player, Time Management, Training/Teaching, Typing, Writing Skills
LOCATION
Fremont, CA
POSTED
2 days ago
Job Description

This role is responsible for coordinating workforce training activities, supporting employee integration into cleanroom manufacturing operations, maintaining training compliance records, and streamlining site operational processes. The position serves as a key operational resource supporting training logistics, site communications, workforce readiness activities, operational and site-wide employee events, and cross-functional coordination across the facility.

The ideal candidate will help drive consistency, organization, and operational efficiency while supporting a positive employee experience within a fast-paced semiconductor manufacturing environment.

Primary Duties & Responsibilities

Workforce Readiness & Site Integration
  • Coordinate site orientation and workforce integration sessions for employees, contractors, and temporary staff.
  • Prepare training materials, orientation presentations, site guides, welcome resources, badges, LMS assignment and workspace readiness logistics.
  • Partner with Hiring Managers, Manufacturing Operations, IT, Facilities, Security, EHS, and HR teams to coordinate a seamless and organized employee integration experience.
  • Conduct orientation presentations covering site operations, safety expectations, cleanroom protocols, compliance requirements, company culture, workplace expectations, and available site resources.
  • Coordinate cross-functional onboarding and workforce readiness schedules to ensure completion of required training, site access, and operational readiness activities.
  • Track completion of required orientation activities, training assignments, and compliance documentation to ensure accuracy and timely processing.
  • Serve as a primary point of contact for employees during initial site integration and workforce readiness activities.
  • Support employee immersion into manufacturing operations through coordination of training logistics, operational expectations, and site readiness processes.
Training Coordination & Compliance Support
  • Coordinate operational, safety, compliance, and cleanroom training activities for employees, contractors, and temporary staff.
  • Coordinate and maintain structured training schedules, orientation plans, training matrices, and workforce readiness documentation.
  • Track employee training completion, certifications, and compliance requirements to ensure operational readiness.
  • Maintain accurate training records, attendance logs, certifications, and compliance documentation.
  • Support Learning Management System (LMS) administration, reporting, and training audits as applicable.
  • Partner with Manufacturing, Human Resources, EHS, Facilities, Security, Engineering, and Site Leadership to support standardized training and operational consistency.
  • Assist with recurring, remedial, and continuous improvement training initiatives.
  • Support operational readiness through coordination of workforce training logistics and compliance activities.
  • Assist with maintaining standardized training documentation and operational procedures.
  • Provide coordination and administrative support for site operations and manufacturing leadership teams.
  • Coordinate operational logistics including badge access, workspace readiness, training room scheduling, meeting coordination, and site communications.
  • Support planning and execution of site activities including all-hands meetings, operational reviews, employee events, leadership meetings, and workforce communications.
  • Coordinate site-wide announcements, communication updates, presentation materials, and event logistics.
  • Assist with visitor coordination, vendor support, catering coordination, and general site administration activities.
  • Support execution of operational excellence initiatives focused on organization, communication effectiveness, workforce efficiency, and continuous improvement.
  • Maintain organized site documentation and standardized administrative processes.
  • Identify opportunities to streamline workflows and improve operational efficiency across training and site support functions.
  • Serve as a key operational support resource for cross-functional site coordination activities.
Site Administration & Operational Support
  • Provide coordination and administrative support for site operations and manufacturing leadership teams.
  • Coordinate operational logistics including badge access, workspace readiness, training room scheduling, meeting coordination, and site communications.
  • Support planning and execution of site activities including all-hands meetings, operational reviews, employee events, leadership meetings, and workforce communications.
  • Coordinate site-wide announcements, communication updates, presentation materials, and event logistics.
  • Assist with visitor coordination, vendor support, catering coordination, and general site administration activities.
  • Support execution of operational excellence initiatives focused on organization, communication effectiveness, workforce efficiency, and continuous improvement.
  • Maintain organized site documentation and standardized administrative processes.
  • Identify opportunities to streamline workflows and improve operational efficiency across training and site support functions.
  • Serve as a key operational support resource for cross-functional site coordination activities.
Education & Experience
  • Associate's or Bachelor's degree in Human Resources, Business Administration, Communications, or related field preferred.
  • 2+ years of experience in HR coordination, training administration, onboarding, or administrative support roles.
  • Strong presentation and facilitation skills.
  • Excellent organizational, communication, and interpersonal skills.
  • Ability to manage multiple priorities with strong attention to detail.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Experience with HRIS and Learning Management Systems preferred.
  • Ability to handle confidential information with discretion and professionalism.
Skills
  • Strong customer service mindset and collaborative approach.
  • Ability to work independently and in a team-oriented environment.
  • Adaptability and problem-solving skills in a fast-paced environment.
  • Professional verbal and written communication skills.
  • Strong time management and follow-through abilities.
Working Conditions
  • This role will be based on-site in Fremont, CA.
  • Regular use of a computer and other office equipment is necessary.
Physical Requirements
  • Frequent interaction with employees, leadership, vendors, and cross-functional teams.
  • Occasional support for early morning orientations, training sessions, or company events may be required.
  • Sitting for extended periods while working on a computer or in meetings.
  • Use of hands and fingers for typing, writing, and handling documents.
  • Occasional lifting of objects or materials up to 20 pounds for administrative tasks.
  • Ability to communicate verbally and in writing.

Safety Requirements

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

Culture Commitment

Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity - Create an Environment of Trust

Collaboration - Innovate Through the Sharing of Ideas

Accountability - Own the Process and the Outcome

Respect - Recognize the Value in Everyone

Enthusiasm - Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need assistance or an accommodation due to a disability, you may contact us at talentacquisition@coherent.com.

About Us

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.

About the Company

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II-VI Aerospace & Defense