Training Coordinator (Manufacturing)

Our client, a Global Medical Device Manufacturer, has an immediate opening for a Training Coordinator on a 18-month contract. Our client offers results-driven people a place where they can make a difference - every day!  You will also have the opportunity to work with other like-minded, self-directed, and detail-oriented Top Talents in an extremely collaborative and professional environment.  

This role's primary responsibility is coordinating and executing the New Hire Orientation (NHO) program at the Oak Canyon site, ensuring a consistent, engaging, and compliant onboarding experience for manufacturing personnel. The individual will partner cross-functionally to support onboarding, On-the-Job Training (OJT), and qualification activities, enabling new hires to become productive, compliant, and confident in their roles. This position plays a critical role in supporting production ramp-up efforts by ensuring training readiness, coordination of onboarding logistics, and alignment with quality and regulatory expectations. 

KEY RESPONSIBILITIES 

New Hire Orientation (NHO) Program Management 

• Maintenance & delivery of the Oak Canyon New Hire Orientation program (planning, scheduling, facilitation support, and continuous improvement). 
• Coordinate presenters, materials, and logistics to ensure a seamless onboarding experience. 
• Maintain and continuously improve program structure, content flow, and learner engagement. 
• Track attendance, feedback, and program effectiveness metrics; implement improvements as needed. 
• Coordinate and schedule training sessions, workshops, and meetings. 
• Create, update, and maintain professional training presentations. 
• Send and manage calendar invitations via email or other scheduling platforms. 
• Support trainers and subject matter experts by addressing administrative and logistical requirements related to training delivery. 

On-the-Job Training (OJT) Support 

• Partner with manufacturing, quality, and process owners to support OJT deployment and execution. 
• Coordinate handoff from orientation to production floor to ensure continuity of training. 
• Track OJT progress, trainer availability, and qualification status. 
• Support documentation and traceability of OJT training records in alignment with QMS requirements if needed.
• Help identify gaps in OJT readiness and escalate risks impacting production or compliance 

Training Coordination & Compliance 

• Ensure training assignments are accurate and maintained in the Learning Management System (LMS). 
• Support training workflows related to document changes, onboarding, and role-based training requirements. 
• Maintain training documentation to ensure audit readiness and compliance with regulatory standards. 
• Generate and monitor training metrics (completion, qualification, onboarding effectiveness).

Cross-Functional Collaboration 

• Partner with Manufacturing, Quality, HR, and Engineering to align onboarding and training needs. 
• Coordinate with Subject Matter Experts (SMEs) and trainers to ensure content accuracy and delivery readiness.
• Support ramp-up initiatives by aligning onboarding schedules with hiring plans. 

Continuous Improvement & Support 

• Gather feedback from new hires, trainers, and stakeholders to improve onboarding and OJT processes. 
• Identify opportunities to improve training efficiency, scalability, and learner experience. 
• Attend tiered meetings, and participate in CI related initiatives as needed. 
• Support additional training-related projects and initiatives as needed.

QUALIFICATIONS & EXPERIENCE Required 

• Bachelor's degree in Training & Development, Education, Quality, Business, or related field (or equivalent experience). 
• 2+ years of experience in a regulated manufacturing or quality environment. 
• Experience supporting and facilitating onboarding, training coordination, or OJT programs.
• Strong organizational and coordination skills in a fast-paced environment. 
• Excellent communication and stakeholder management skills. 

Preferred 

• Experience with Learning Management Systems (LMS) and training documentation processes 
• Knowledge of GMP, ISO, or regulatory training environments 
• Experience supporting manufacturing ramp-up or high-volume onboarding KEY