Training Coordinator Assistant

Training Coordinator Assistant

The Training Coordinator Assistant supports the Training Department by coordinating training logistics, preparing and distributing training materials, maintaining training records, and assisting with documentation processes. This role helps ensure training programs are delivered efficiently by providing administrative support, tracking certifications, managing learning management system records, and coordinating classroom resources. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced office environment.

Job Responsibilities

• Print, assemble, and distribute training manuals for scheduled classes.
• Ensure trainers have all required materials and resources needed to conduct training sessions.
• Prepare and ship training manuals and materials to various training locations.
• Create and distribute certificates of completion for required training programs.
• Maintain and update certification records and training documentation within learning management systems (LMS) and third-party platforms.
• Monitor employee training requirements and send reminders regarding continuing education, certification renewals, and compliance deadlines.
• Generate and maintain training reports and related documentation for management review.
• Coordinate snacks and meal arrangements for in-office training sessions.
• Assist with departmental administrative functions and special projects as assigned.
• Support continuous improvement initiatives related to training processes and record management.

Job Requirements

• High school diploma or GED required; additional college coursework or degree preferred.
• Minimum of 12 years of experience in an administrative or office environment.
• Proficiency with Microsoft Outlook and Microsoft Office applications, including Word, Excel, and PowerPoint.
• Ability to manage multiple tasks and projects simultaneously while meeting deadlines.
• Strong organizational, time management, and attention-to-detail skills.
• Effective verbal and written communication skills.
• Demonstrated problem-solving and critical-thinking abilities.
• Ability to work independently and collaboratively with cross-functional teams.
• Professional demeanor with a positive, self-motivated approach.
• Ability to support and promote organizational culture and values.
• Capability to identify and implement process improvements.
• Ability to serve as a liaison between departments and stakeholders.
• Ability to prepare, review, and maintain accurate records and documentation.
• This is an in-office position with a regular schedule of Monday through Friday, 7:00 a.m. to 3:30 p.m.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k)

Work Experience

• Minimum of 12 years of administrative, training support, office coordination, or related experience preferred.

Career Path

• Advancement opportunity to Training Coordinator.