Tradeshow Coordinator

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Applied Medical is a new generation medical device company with a proven business model and commitment to innovation fueled by rapid business growth and expansion. Our company has been developing and manufacturing advanced surgical technologies for over 35 years and has earned a strong reputation for excellence in the healthcare field.  Our unique business model, combined with our dedication to delivering the highest quality products, enables team members to contribute in a larger capacity than is possible in typical positions.

Position Description

The Tradeshow Coordinator, Market Implementation manages the planning and execution of national tradeshows and related meetings for Applied Medical's Market Implementation Team. This role supports the strategic direction and tactical implementation of marketing initiatives by coordinating all tradeshow logistics, materials, attendee registration, vendor relationships, and on-site operations. The Tradeshow Coordinator partners cross-functionally with teams across the organization to ensure seamless event execution that supports conference objectives and Applied Medical's brand. Professionals with backgrounds in event coordination, tradeshow management, or marketing operations will find this role a strong match.

This is an on-site position requiring travel up to 40% of the time, including nights and weekends. The role also requires the ability to perform some manual labor and lift up to 50 pounds.

Key Responsibilities

• Coordinate and manage all tradeshow deliverables, including logistics, show services, materials, collateral, and attendee registration, to meet event objectives and deadlines
• Prepare and lead kick-off meetings to review event objectives, align cross-functional teams, and drive deliverable completion
• Collaborate with teams across Clinical Development, Branding, Legal, Field Operations, and Field to support tradeshow execution
• Negotiate with vendors and service providers to meet event needs and budget requirements
• Support tradeshow budgets and track expenditures throughout the planning and execution cycle
• Manage on-site and off-site event operations, including event leads and real-time issue resolution
• Assist with international tradeshow needs and initiatives as needed

Success in This Role Looks Like

• Tradeshows are executed seamlessly, on time, and within budget
• Cross-functional partners are well-informed, aligned, and supported throughout the planning and execution process
• Vendor negotiations result in favorable terms that meet event and budget requirements
• Contingency plans are in place and executed calmly when challenges arise on-site
• Event documentation, expenditure tracking, and reporting are accurate and delivered on schedule
• Applied Medical's brand and philosophy are consistently represented across all tradeshow activities

Position Requirements

This position requires the following skills and attributes:

• Proven ability to multitask, balance competing priorities, and meet deadlines
• Flexible, adaptable, and creative in approach to event planning and problem-solving
• Excellent verbal and written communication skills across a variety of internal and external stakeholders
• Strong conflict resolution and situational awareness skills
• Customer-centric mindset with a focus on delivering a positive attendee and stakeholder experience
• Proactive, reliable, and thorough; develops contingency plans and executes calmly under pressure
• Strong interpersonal and negotiation skills
• Collaborative team player who contributes to a positive and supportive team environment
• Strong alignment with Applied Medical's philosophy and brand
• Ability and willingness to travel up to 40% of the time, including nights and weekends

Benefits

• Competitive compensation range: $71000 - $80000 / year (California). 
• Comprehensive benefits package. 
• Training and mentorship opportunities. 
• On-campus wellness activities. 
• Education reimbursement program. 
• 401(k) program with discretionary employer match. 
• Generous vacation accrual and paid holiday schedule. 

Please note that the compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply. 

Our total reward package reflects our commitment to employee growth and well-being, as we invest in your development and offer a range of benefits designed to enhance your career and life. 

All compensation and benefits are subject to plan documents and written agreements. 

Equal Opportunity Employer

Applied Medical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other status protected by federal, state or local laws in the locations where Applied Medical operates.