Overview
The Title Closer is responsible for managing the end-to-end closing process for real estate transactions. This role ensures all documents, funds, and communications are handled efficiently and accurately, providing a seamless experience for buyers, sellers, realtors, and lenders.
This position requires a strong, confident communicator who can clearly guide clients, proactively follow up with all parties, and keep transactions moving forward on schedule.
Key ResponsibilitiesFile Management & Communication
- Open new files and input contract details into the closing system
- Conduct introductory calls with buyers and sellers to explain the closing process
- Serve as the primary point of contact for buyers, sellers, realtors, and lenders
- Communicate clearly, confidently, and proactively to keep all parties informed
- Send introductory letters and wire instructions to buyers
- Send intake forms and follow up to ensure timely completion
- Maintain accurate contact information for all parties
Title & Lien Processing
- Request and review title and lien searches
- Review existing surveys or order new ones as required
- Inform buyers about survey exceptions and implications
Document Preparation & Review
- Prepare and send preliminary documents to lenders
- Draft and send title commitments
- Email commitments and lien search results to all parties
- Ensure all required documents are signed and collected
- Prepare files for closing day, including payoff and wire preparation
Settlement & Closing
- Schedule and confirm closing appointments
- Send appointment confirmations
- Balance closing disclosures (CD)
- Obtain approvals from realtors, buyers, and sellers
- Record earnest money deposits and send receipts
- Disburse funds and send checks or payments as needed
- Record closing documents and ensure proper filing
Status Updates & Follow-Up
- Send regular status updates throughout the transaction
- Clear commitment requirements and lien findings
- Coordinate with lenders for funding authorization
- Maintain complete and compliant file records
- Audit files for completeness
Customer Service
- Respond promptly and professionally to client inquiries
- Confidently guide clients through each step of the closing process
- Maintain strong relationships with realtors and lenders
- Ensure a smooth, professional closing experience
Skills & Qualifications
- Strong, confident communicator who can lead conversations and follow up effectively
- Excellent verbal and written communication skills
- Strong attention to detail and organizational skills
- Ability to manage multiple files and deadlines simultaneously
- Professional, proactive, and accountable work style
- Experience with title software and closing platforms (e.g., ClosingVue) preferred
- Knowledge of real estate closing procedures, title insurance, and escrow processes preferred