We are seeking a detail-oriented and highly organized Temporary Accounts Payable Specialist to support our Finance team during a major transition to a new automated Accounts Payable (AP) system. This role will work closely with our Senior Accounts Payable Specialist to ensure accurate processing, stability, and continuity throughout the system rollout.
The ideal candidate has strong AP fundamentals, excellent communication skills, and the ability to work efficiently in a fast-paced, evolving environment.
This is a temporary opportunity expected to last 6-9 months
Key Responsibilities
Assist with day-to-day AP processing, including invoice entry, three-way matching, and payment preparation
Support the transition to an automated AP platform, including data validation, testing, workflow review, and troubleshooting
Collaborate with the Senior AP Specialist on reconciliation, issue resolution, and system change impacts
Help track, review, and document process changes related to the automation implementation
Maintain accurate financial records and ensure compliance with internal controls
Communicate with internal departments and external vendors regarding invoice and payment inquiries
Provide coverage and administrative support as needed during the project period
Required Qualifications
1-3 years of experience in Accounts Payable or general accounting support
Strong knowledge of AP processes, including invoice matching, vendor setup, and payment cycles
Proficiency with ERP or accounting systems (e.g., JDE, SAP, Oracle, Microsoft Dynamics, etc.)
Intermediate Excel skills, including sorting, filtering, and basic formulas
Ability to manage multiple priorities with strong attention to detail and accuracy
Excellent communication and problem-solving skills
Comfortable working in a system-driven environment and adapting to new technologies
Preferred Qualifications
Experience participating in a system implementation or process automation project
Familiarity with automated AP platforms (e.g., Coupa, Basware, Medius, Tipalti, or similar)
Prior experience in a high-volume AP department
Ability to identify process improvements and suggest efficiencies
Key Competencies
Detail Orientation: Ensures accuracy and completeness in all AP activity
Adaptability: Comfortable navigating change and learning new systems
Collaboration: Works effectively with AP team members, cross-functional departments, and vendors
Accountability: Takes ownership of tasks and meets deadlines consistently
Critical Thinking: Helps troubleshoot discrepancies and identify root causes