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Team Operations Specialist, Seattle HQ

Slalom LLC

Seattle, WA

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JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Budgeting, Catering Services, Consulting, Contact Management, Customer Experience, Customer Relations, Detail Oriented, Documentation, Event Management, Expense Tracking, Follow Through, Food Delivery, Food and Beverage Industry, Leadership, Lift/Move 25 Pounds, Logistics, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Operational Support, Organizational Skills, Process Development, Property Maintenance, Property Management, Purchasing/Procurement, Reconciliation, Reimbursement, Space Operations, Team Player, Time Management
LOCATION
Seattle, WA
POSTED
30+ days ago
Role Summary

The Specialist, Headquarters Logistics & Workplace Experience Operations, supports the day-to-day operations of Slalom's Headquarters communal spaces. This role focuses on logistics coordination, catering support, facilities operations, and employee and client experiences.

This is a hands-on, highly visible role that helps ensure our Headquarters environment is welcoming, organized, and operating smoothly. The Specialist works closely with Market Operations, Global Spaces, vendors, and Headquarter leaders to support a high-quality workplace experience.

In-Office Expectations

This is a primarily in-person role, with the expectation of being onsite during core business hours five days per week.

To support your commute, we offer transportation reimbursement. Our office is conveniently located near light rail and regional rail services, including International District/Chinatown Station and King Street Station.

Flexibility may be required to arrive early, stay late, or adjust hours to support events, catering deliveries, vendor coordination, and other onsite logistics.

This role requires:

* A consistent and visible presence in communal spaces
* Serving as an onsite point of contact for employees, guests, and vendors
* Proactive responsiveness to real-time office needs
* Reliability, accountability, and a strong hospitality mindset
Key Responsibilities

Communal Space & Facilities Support

* Maintain daily readiness and organization of communal areas and meeting spaces
* Coordinate maintenance requests with property management
* Support building access, badging, and visitor experience
* Manage mail, shipping, and package distribution
* Partner with Global Spaces and local vendors to ensure smooth facility operations
* Monitor supplies and restock kitchen, office, and shared materials
Catering & Event Logistics

* Coordinate catering for internal meetings and client-facing events
* Confirm attendee counts
* Ensure timely delivery and proper setup of food and beverages
* Support room setup, breakdown, and post-event reset
* Track event expenses and support budget reconciliation
Client & Employee Experience

* Prepare meeting spaces for client visits and leadership meetings
* Support Headquarters -based events, all-hands meetings, and community gatherings
* Assist with employee recognition moments and culture initiatives
* Support new hire first-day logistics (scheduling, workspace readiness, welcome materials, office tour)
Administrative & Operational Support

* Support purchasing and expense reconciliation for Headquarters operations
* Maintain vendor contact information and documentation
* Update Headquarters resources and communication channels as needed
What You'll Bring

* Bachelor's degree or equivalent experience
* 1-3 years of experience in office operations, hospitality, workplace services, event coordination, or similar
* Strong organizational skills and attention to detail
* Professional and friendly communication style
* Ability to manage multiple tasks in a fast-paced environment
* Proficiency with Microsoft Office (Outlook, Teams, Excel, PowerPoint)
* Ability to lift and move up to 25 pounds
Competencies

* Service-oriented and approachable
* Proactive and dependable
* Comfortable taking initiative while following established processes
* Detail-focused with strong follow-through
* Team-oriented with a positive attitude
* No task is too small
About Us

Slalom is a fiercely human business and technology consulting company that leads with outcomes to bring more value, in all ways, always. From strategy through delivery, our agile teams across 52 offices in 12 countries collaborate with clients to
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About the Company

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Slalom LLC