Teaching and Learning Administrative Assistant/4K Registrar

The Chippewa Falls Area United School District is seeking a 12 month Teaching and Learning Administrative Assistant/4K Registrar

Primary Purpose:

This position works with CFAUSD employees, parents, students, and the public. The expectation is to provide excellent customer service, effective communication, be dependable, and maintain confidentiality in all situations. This position is expected to perform numerous duties and responsibilities with a high level of accuracy. This position provides clerical support for the Director of Curriculum, Assessment & 4K. This position works with district personnel in all buildings and the Central office. Candidates are expected to comply with the CFAUSD Employee Handbook.

Essential Duties & Responsibilities:

• Regular and Reliable Attendance
• Perform general secretarial/clerical work as assigned by the Director of Curriculum, Assessment and 4K
• Welcoming staff, students, parents, and the general public into the building and communicating with them in various aspects
• Assist the Director of Curriculum, Assessment & 4K, Title 1 Coordinator & Family Engagement Coordinator with organizing materials as needed, setting up meeting dates, times, scheduling rooms, and working with district & outside agencies for facilities and food.
• Assist with district & 4K professional development, scheduling rooms, creating sign-in sheets, welcoming outside presenters and tracking professional development participation.
• Work together with the Director of Curriculum, Assessment & 4K, administrators, and outside agencies to register, enroll, process and distribute student records and documents to be in accordance with state and federal laws. This includes using the district student management program and collaborating with the District Registrar to keep accurate records for state and federal reporting.
• Manage the routing of 4K student records and files between Wisconsin districts, out-of-state schools, and district schools.
• Work together with the Bus Company to ensure accuracy of transportation for 4K students.
• Work with Infinite Campus, WiseData, and Dolly Parton Imagination Library databases.
• Assist the Director of Curriculum, Assessment & 4K and district staff in the use of the district student management programs for completion and accuracy of state & federal testing.
• Collaborate with the District Database Manager to assure accurate maintenance of 4K records, blended learning, state & federal testing, WiseID, and state reporting.
• Assist with the district summer school preparation, enrollment, distribution of materials, and provide support to the summer school principals at all levels.
• Initiate and receive telephone calls making contact with appropriate school district personnel.
• Assist personnel and/or vendors with the required documentation and/or procedures needed for completing necessary contracts, brochures.
• Assist checkout and check-in for the professional library and catalog new materials as ordered.
• Assist with district calendar & 4K calendar development
• Assist with setting up interviews and get materials ready for curriculum department hires.
• Assist the Executive Director of Curriculum & Assessment and Director of Curriculum, Assessment & 4K as needed.
• Perform other duties as assigned.