Background Investigation, Calendar Management, Communication Skills, Consumer Branding, Customer Support/Service, Detail Oriented, Executive Assistant Skills , Executive Recruiting, Follow Through, Google Apps, Human Resources Management, Logistics Management, Manufacturing, Microsoft Outlook, Multitasking, Onboarding, Organizational Skills, People Management, Record Keeping, Schedule Development, Service Level Agreement (SLA)
This role is required to be onsite in our Fort Mill, SC office
At Shutterfly, we make life's experiences unforgettable. We believe there is extraordinary power in the self-expression. That's why our family of brands helps customers create products and capture moments that reflect who they uniquely are.
Role Summary
Shutterfly is hiring a Talent Acquisition Coordinator to support high-volume hiring for our manufacturing workforce by coordinating interviews end-to-end, managing candidate logistics, managing new employee onboarding, and supporting basic offer delivery.
This is a highly execution-focused role for someone who thrives in a fast-paced environment, has strong scheduling experience, and is committed to delivering an excellent candidate experience.
What You''ll Do Here
Manufacturing Recruiting Coordination (Primary)
- Coordinate interview scheduling for manufacturing roles (hourly and salaried), including phone screens, onsite interviews, and panel interviews aligned to shift needs.
- Manage frequent changes quickly (reschedules, cancellations, no-shows), keeping all stakeholders informed and processes moving.
- Support onsite interview logistics as needed (room scheduling, check-in, interview-day coordination).
- Manage New Employee onboarding tasks such as Background Check and Paperwork Completion
Basic Offer Processing
- Coordinate offer steps for candidates from our onsite preferred staffing vendor. Work with Recruiters, Human Resource Managers, and Hiring Managers (offer details, start dates, process status).
- Prepare, route, and track approvals; ensure offers are issued accurately and recorded in Jobvite and/or other systems.
- Initiate and monitor new employee onboarding including background check completion, paperwork completion, and first day detail communication
Other Responsibilities
- Provide backup support for executive interview scheduling, including partnering with Executive Assistants, hiring leaders, and recruiters to secure availability and ensure a high-touch, professional scheduling experience for executive candidates.
- Support basic reporting and tracking as needed (interview volume, scheduling SLAs, cancellations/no-shows).
The Skills You'll Bring:
- 2+ years of experience in recruiting coordination, TA operations, HR coordination, or interview scheduling in a fast-paced environment.
- Demonstrated experience using an ATS-Jobvite experience strongly preferred.
- Strong calendar management and scheduling skills (Google Calendar and/or Outlook), including multi-participant and panel scheduling.
- Proven ability to deliver a strong candidate experience through clear communication, responsiveness, and attention to detail.
- Highly organized with strong follow-through and the ability to manage multiple priorities simultaneously.
It''s helpful but not required to have:
- Experience managing basic offer processes (offer letter creation, offer delivery, and onboarding coordination)
- Experience providing scheduling support for executive-level searches or working with Executive Assistants.
Supporting a diverse and inclusive workforce is important to Shutterfly. We welcome all applicants and evaluate them based on their qualifications. Learn more about our commitment to Diversity, Equity, and Inclusion on our Career Site.
This position will accept applications on an ongoing basis until filled.
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