Supply Chain Administrative Support Assistant
Rousselot
1 Positions
ID: 89409
Posted On 04/05/2026
Refreshed On 06/06/2026
Job Overview
Summary: The Supply Chain Sales Support Assistant will provide the Supply Chain/Logistics Department support with daily office needs; filing, scanning and general administrative activities.
Essential Duties and Responsibilities include the following: other duties may be assigned:
Develops and maintains filing systems, both manual and electronic (including scanning of documents).
Ensures the accuracy of proforma invoices and oversees the processing and matching of all invoices with supporting documentation.
Maintains accurate records and documentation to support audits, including precise updates to Excel files.
Emails customers Certificate of Analysis (COA's) and/or other related requested documents.
Tracks all shipments and maintains updates on spreadsheets.
Assists with Import/Export paperwork when needed.
Prepares required shipping documents for domestic shipments by obtaining freight quotes, communicating shipment status' and distributing documentation where necessary.
Provides assistance to supply chain team with gathering information for SOX (Sarbanes Oxley) controls.
Reviews and validates freight invoices from carriers and customs brokers, ensuring accuracy and timely updates to spreadsheets.
Follows all food safety procedures and practices to promote our food safety culture.
Other duties assigned by management.
Minimum Qualifications:
2+ Years related experience and/or training.
Highly Proficient in function of Microsoft Office programs (Excel, Word, Powerpoint)
Must be well organized and show attention to detail.
Preferred Qualifications:
Knowledge of various transportation modes/providers.
Ability to manage multiple responsibilities simultaneously and meet deadlines.
Effectively prioritize tasks to work efficiently and independently with minimal supervision.
Proficiency in Microsoft Excel, Word, PowerPoint and Outlook.
Knowledge of J.D. Edwards Enterprise One.
Prefer 5+ years of specialized experience.
Physical Demands:
Regularly required to reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl.
Occasionally required to stand, walk, use hands to handle, or feel.
Occasionally lift and/or move up to 10 pounds.
Extended periods spent sitting/standing at desk in front of computer screen.
Work Environment:
Occasionally exposed to cold, heat, wet and/or humid conditions, moving mechanical parts, chemicals, outside weather conditions. The noise level in the work environment is usually moderate.
Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Rousselot is an equal opportunity employer and gives consideration to qualified applicants without regard to race, color, creed, religion, age, pregnancy, sex, sexual orientation, gender identity, national origin, genetic information, physical or mental disability, military service, protected veteran status, or any other characteristic protected by applicable federal, state and local law. Know Your Rights: If you would like more information, please click on the link and paste into your browser:
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
Primary Contact
1697738296318
Shelley Zahn
Regional HR Manager,
Phone
Phone
Phone
Fax
[email protected]
False
False
True
Job Details
Categories
Advertising/Marketing/Public Relations
Location
Dubuque, IA
Job Type
Employee
Full/Part
Full Time
Pay/Salary
DOE
Qualifications
Education
High School/GED
Experience
2-5 Years
Company ID
1229
Job REQ #
# Positions
1
Start Date
20260405
End Date
20260704
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Rousselot
About the Company
Rousselot, Inc. is the world's leading producer of gelatin and is a recognized partner in the pharmaceutical and food industries. Our benefits include medical, dental, vision, vacation, sick time and a 401k plan with company match and safe harbor. Do you want a successful career in manufacturing with a company that cares? If so, you may be perfect for this position! Apply today!