Supervisor Project Coordinator (Fabrication Shop)

Position Summary

The Fabrication Shop Lead Project Coordinator is a new role designed to lead the administrative functions across our various sheet metal, piping, and mechanical construction fabrication shops.  This role is critical to the smooth operation of the shop by overseeing a variety of administrative functions and tasks, such as material management, record maintenance, reporting, coordinating communications, and assisting with scheduling.  As well, as we scale our operations, this role will focus on process improvement and standardization among the various shops. This position involves a combination of oversight of administrative support and interaction with shop personnel, suppliers, and other stakeholders. This role supports the operation of the shops and is expected to work on a schedule that aligns closely with core hours of the shop. 

If you are a disciplined, customer service centered, organized personality, this fast-paced environment might be just what you have been looking for. Gain exposure to the ins and outs of the mechanical trades and fabrication specifics while leveraging your administrative experience and expert-level skills to support the building of critical infrastructure throughout Northern California. 

Position Details

• Oversees a variety of clerical and administrative support to multiple departments and/or senior-level managers 
• Utilizing technology, develop routine and non-routine reports, including graphs and charts and presentation materials.  Maintains database information 
• Oversees the preparation and submission of expense reports. 
• Evaluate current processes, recommend solutions, and support the implementation of such solutions. 
• Oversee implementation of new processes and applications to support growth and scalability 
• Works under limited general supervision 
• Uses initiative and advanced knowledge of skills, methods and practices, including innovation, analysis, and reasoning to choose appropriate solutions to complete. 

Fabrication Shop Amin. Responsibilities  

• Time Card Data Entry and Payroll Processing 
• Safety Meeting Processing Documentation 
• Safety Training Documentations 
• Consumables / PPE Orders 
• Track and Maintain Welder Continuity for Entire Division  
• Maintain Shop Office Supplies (printer paper, labels, pens/markers etc.  
• Work with Janitorial Services and Bathroom Supplies  
• Some Material Orders for consistent product lines 
• Productivity Collection and Entry into Coins 
• Print / Stamp Work Packages 
• Some BOM generation for Non-Stratus Projects (To be reviewed and adjusted by Shop Foreman) 
• Automated Cutting Machine Razorgage Cut File Generation for NON-Stratus Projects 
• NITC Brazer Continuity  

Qualifications 

• Excellent verbal and written communication skills 
• Excellent customer service skills 
• Experience working with a variety of software applications to support business processes. 
• Strong knowledge of Microsoft Office—Excel, Word and PowerPoint other technologies 
  • Advance Excel Skills involving VBA and Macros (Bonus) 
• Strong organizational skills 
• Strong multi-tasking and prioritization skills 
• Strong negotiation skills 
• Ability to maintain discretion and confidentiality 
• Previous experience managing a non-exempt workforce 
• Ability to interface with all levels within the organization 
• Ability to effectively manage a wide variety of relationships from covered CBA members, to support staff and project leadership. 
• Experience with Software Development Processes and Process Mapping (Bonus) 
• Experience with Microsoft Power BI (Coding and Visualization Development (Bonus) 
• Experience and Warehouse Management or Manufacturing (Bonus)
• Flexibility with Traveling to Sacramento and San Francisco Work Locations 
  • Home Base is in Union City 
  • Limited Travel to Sacramento (1-2x week while we grow the dept for next 3-6 months, then reduce to 1x week max as needed based on business needs) 
  • Occasional Travel to SF (1x week, then once the shop grows 1-2x month) 
• Management Skills 
  • Ability to Manage 3-4 People 
• People Skills 
  • Good People Skills 
  • Ability to work with wide range of personalities (union to office)
  • Ability to form strong working relationships with employees and coworkers 

Benefits 

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits 

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued, apply now to join our dynamic team.

To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Pay: Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For California, this ranges from $95,000.00-$115,000.00 yearly plus annual incentive, benefits, and retirement program as outlined above.

Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement: Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).