Substitute Confidential Secretary

Substitute Confidential Secretary

Reports to: Superintendent

Supervises: N/A

Qualifications:

Technology Skills and Previous District Office expereince highly preferred.

• Certification from a secretarial school, secretarial coursework in high school or comparable secretarial experience
• High School Diploma
• Must have proficient computer skills; proficient skill in Microsoft Word and Excel required; knowledge of public school operations and organization, budget preparations, and the negotiations process is a must; strong organizational and analytical skills are essential
• Demonstrates the ability to communicate effectively in the English language, both orally and through written expression
• Completes required medical review and immunizations
• Passes required criminal history background check
• Provides proof of U. S. citizenship or legal resident status

Job Goals:

• Provide and/or maintain an environment favorable to learning, personal growth, personal safety, and well-being
• Establish rapport with pupils, guide pupils so that they develop skills, attitudes and knowledge needed to provide a foundation for continued growth
• Maintain positive and collaborative relationships with other staff members and members of the school community at large
• Sensitive to and respectful of the diverse backgrounds, characteristics, preferences, and beliefs of the members of the school community

Performance Responsibilities:

• Upholds and enforces school rules, administrative regulations, and Board policies
• Communicates professionally within the school community
• Prepares, assembles, and distributes (if applicable) all confidential material needed for the agenda, committee meetings, application process, board elections, and/or contract negotiations
• Obtains, gathers, and organizes pertinent data as needed and converts to usable form
• Assists administrator with preparation of confidential reports and presentations
• Screens personal and telephone requests of various departments and members of the public and refers them to the proper administrator for resolution
• Follows-up on all matters requiring administrator's attention
• Performs general office duties typical of a private secretary - e.g., filing, correspondence, appointment calendar, etc.
• Orders and maintains supplies as needed
• Takes and transcribes dictation of various types, as required, including Board minutes (if applicable)
• Maintains good public relations with all staff members and the general public.
• Performs other similar duties as assigned and appropriate to the office
• Perform other duties as assigned by the Superintendent and/or his/her designees

Environmental Demands:

• Occasional exposure to a variety of weather conditions
• Exposure to both heated/air conditioned and non-climate controlled environments
• Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment
• Potential exposure to a variety of childhood and adult illnesses
• Exposure to a workplace that is usually quiet, but can be noisy at times

Terms of Employment: As Needed

Salary: Salary to be determined by the Board of Education

Date Adopted: April 17, 2008

Revised: May 17, 2012

Revised: April 19, 2017