Subrecipient Supervisor

Posting Details

Posting Details

Posting Number S15271P Working Title Subrecipient Supervisor Department VPR-SPA Pre-Award About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Monday - Friday; 8:00 a.m. - 5:00 p.m.

Advertised Salary $65,000 - $70,000, Commensurate with Experience Posting Date 06/09/2026 Open until filled No Closing Date 06/15/2026 Proposed Starting Date 07/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title University Grants Pro III FLSA Exempt FTE 1.00 Minimum Qualifications

Bachelor's degree in a related field or equivalent and 5 years of professional experience

Preferred Qualifications

• Ability to manage a high-volume, time-sensitive work queue.
• Ability to train and manage a high performing team.
• Ability to communicate effective and in a timely manner when assisting unit and subrecipient contacts.

Position Summary

The Subrecipient Supervisor is involved in the accurate and timely completion of subrecipient creation and modification with our external collaborators. The position will interpret funding mechanism documents, establish and maintain documents/files pertaining to pre-award administration. This position will effectively work and communicate with personnel within the University, as well as with collaborating institutions and entities. Strong written and verbal communication skills are essential. This position involves a high level of analytical skills and the knowledge of UGA/UGARF federal, state, local, for-profit, non-profit, and international sponsors. The workload for this position includes our most complicated sponsors, subrecipients, and internal/external authorities. This position involves consistent demonstration of independently managing work queue, honoring deadlines and performance metric expectations, resolving common issues, and consistently demonstrating SPA Customer Service Standards. Grants Assistants will process a heavy load of the more complex subrecipient agreements and their modifications. Due to the breadth of knowledge and experience, this position will rarely need assistance with our most complicated subrecipients/issues. This position supervises the day-to-day activities of a team, including mentoring and training SPA Team Members, assessing individual performance, assigning work, and working directly with team members to support operational success.

Knowledge, Skills, Abilities and/or Competencies

• Strong managerial skills, supervisory skills, and demonstrated leadership skills with the ability to supervise and mentor a team of research administrators and apply human resource and managerial skills to oversee the day-to-day operations of a team of research administrators responsible for the review, negotiation and acceptance of awards for and modifications of external funding at UGA.
• Outstanding problem-solving and interpersonal skills to deal effectively with issues at all levels.
• Ability to communicate effectively both orally and in writing with faculty, staff, and external partners.
• Ability to independently manage competing priorities and meet time-sensitive deadlines and the ability to train others to do the same.
• Commitment to excellent customer service and the ability to multitask, as well as to impart the techniques and ability to do the same to others.
• Extensive knowledge of the methods, procedures, and techniques used in the review, negotiation, set up, and administration of sponsored projects awards and modifications.
• Expert knowledge of institutional policies and procedures pertaining to external funding.
• Ability to establish and maintain effective working relationships with university, state, and federal agencies, as well as private organizations. Ability to partner with other managers in SPA to ensure a seamless process for the life cycle of sponsored activities.

Physical Demands

• Sitting, standing, walking, bending, stooping, pushing, pulling, lifting up to 20 lbs and carrying up to 20 lbs.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Subrecipient Team Oversight

• Manage the overall subrecipient work queue ensuring appropriate workload balance, timely processing, escalation of issues.
• Monitor average processing times with a focus on bottleneck analysis. Work with SPA leaders to identify and implement process improvements focused on automation and streamlining to ensure effective and efficient processing.
• Comply with sponsor requirements, SPA policies and procedures across the subrecipient lifecycle.

Percentage of time 35 Duties/Responsibilities

Subrecipient Team Training and Support

• Oversee, train and mentor grants assistants from a human resource, financial and compliance oversight to ensure all policies and procedures are met.
• Regularly review and update corresponding policies and procedures to ensure they remain current with federal, state, sponsor and institutional requirements.

Percentage of time 20 Duties/Responsibilities

Subrecipient Creation/Issuance

• Prepare subrecipient agreements consistent with prime terms and conditions.
• Negotiate terms where required.
• Execute and establish encumbrances.
• Direct contact with SPA personnel, principal investigators, unit personnel, and subrecipients as appropriate.
• Adhere to performance metric standards

Percentage of time 15 Duties/Responsibilities

Subrecipient Modification/Issuance

• Prepare subrecipient modifications consistent with prime terms and conditions.
• Negotiate terms where required.
• Execute and modify encumbrances.
• Direct contact with SPA personnel, principal investigators, unit personnel, and subrecipients as appropriate.
• Adhere to performance metric standards

Percentage of time 15 Duties/Responsibilities

Department Liaison and Sponsored Project Support

• Serve as a liaison with unit research administrators effectively communicating subrecipient requirements as necessary.
• Respond to unit questions/concerns.
• Obtain assistance from unit administrators as needed.
• Serve as liaison with SPA teams to ensure consistent expectations and performance.

Percentage of time 15

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Catherine Cuppett Recruitment Contact Email cathy15@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information

Optional Documents