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Sublease Coordinator

The Intersect Group

Atlanta, GA

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JOB DETAILS
LOCATION
Atlanta, GA
POSTED
30+ days ago
Lease Administration Specialist
Location: Atlanta, GA (Hybrid Schedule)
Type: Direct Hire
Presented by: The Intersect Group
Company Overview
We are supporting a large, well-established organization in the Atlanta Market.  The company operates a significant real estate footprint across the United States and is known for its commitment to operational excellence, collaborative culture, and long-term employee development. As the business continues to expand, the organization is strengthening its real estate support function to ensure accuracy, compliance, and efficiency across a high-volume sublease portfolio. Professionals joining this team can expect a supportive environment, clear processes, and opportunities to grow within a global, multi-brand enterprise.
Role Summary
The Lease Administration Specialist will be responsible for a broad range of activities that support the integrity, accuracy, and compliance of the company’s sublease portfolio. This role ensures that landlord and subtenant changes are processed correctly, legal documentation is maintained, and all compliance-related communications are addressed in a timely manner.
The position requires a detail-oriented professional who excels at documentation management, communication, and cross-functional coordination. This role supports real estate operations, accounting, legal, tax, and risk management teams, contributing directly to the organization’s accuracy, compliance, and financial integrity.
Key Responsibilities
  • Review and process all prime landlord and subtenant change requests by validating deeds, lease assignments, address updates, and all supporting documentation while maintaining an accurate ownership title chain
  • Process changes promptly through supplier maintenance to ensure notice details and remittance information remain accurate
  • Create and maintain the CoStar Table of Contents for the full sublease portfolio
  • Distribute public hearing notices and violation notifications to the appropriate internal or external parties and track all activity in Deal Path through completion
  • Circulate Right of First Refusal notices to internal stakeholders, track decisions ahead of deadlines, and notify all required parties once a final decision is made
  • Maintain positive and professional relationships with landlords, lenders, subtenants, and internal teams including Real Estate, Legal, Accounting, Tax, Risk, and Accounts Receivable
  • Coordinate subtenant insurance certificate updates with brokers and follow up on non-compliant certificates to ensure compliance
  • Collect, sort, and distribute mail and EFax correspondence related to the sublease portfolio
  • Support internal projects and special initiatives under the direction of departmental leadership
  • Identify and recommend improvements to sublease administration processes and procedures
Key Requirements
  • Three or more years of experience in lease administration, real estate operations, or property management
  • Strong understanding of lease documentation, assignments, ownership changes, and administrative workflows
  • Experience using real estate systems such as CoStar or similar tools
  • Proficiency with Microsoft Office and strong organizational abilities for managing documentation
  • Excellent verbal and written communication skills with the ability to interact with internal and external stakeholders
  • Detail-oriented mindset with strong accuracy, follow-through, and multitasking capabilities
  • Ability to work collaboratively within a fast-paced, deadline-driven environment
Preferred Skills
  • Experience with Deal Path or other tracking systems
  • Familiarity with insurance certificate workflows and compliance
  • Background in corporate real estate or multi-location support environments
  • Process-improvement mindset with the ability to recommend workflow enhancements
Call to Action
If you are a detail-focused real estate operations professional who thrives in a collaborative environment and enjoys managing documentation, compliance workflows, and cross-functional communication, apply today through The Intersect Group with your resume and best contact information. Our team will contact you promptly to discuss next steps.

About the Company

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The Intersect Group

The Intersect Group is a different and better business partner. We create unparalleled value for our clients by combining industry-leading Consulting capabilities with comprehensive Staffing and recruitment services. Clients trust us to deliver results based on our deep expertise and proven resources within finance, accounting, and information technology. Through our flexible delivery approach, you get the right solution, at the right time to accelerate your success and achieve all of your mission-critical objectives.

COMPANY SIZE
500 to 999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2006