A global architecture firm is seeking a Studio Coordinator for their Austin office. This is one of the top design firms in the world and they offer incredible benefits, and amazing work culture! As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio's activities and the soul that keeps your studio moving forward. Studio Coordinators act as an ambassador for their studio and a liaison between their directors/principals and many others.
What You Will Do
Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, answering phones, travel arrangements, expense reports, correspondence, etc.
Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation
Tracking calendars, budgets, and expenses
Assist in filling in forms and collating documents required for project proposals
Assist in assembling and coordinating documents for AIA contracts for owner, consultant, and letter agreements, as well as client meetings, and project correspondence
Promote office culture by planning studio retreats, outings, and celebrations
Manage daily communications with internal and external parties
Serve as back-up for reception occasionally and other Studio Coordinators
Daily operations including creating and editing presentations, meetings and events setup and cleanup, timesheet management, and other administrative duties as required
Your Qualifications
Minimum 5 years of experience in professional administrative position supporting senior leadership
A/E/C experience is a plus
Must show ability to problem solve, both individually and as part of a project team
High level of proficiency with Microsoft Office (including SharePoint)
Adobe Suite/In Design experience a huge plus
Excellent communicator
Ability to interact professionally with all levels of the firm, clients, and subcontractors
Ability to prioritize business responsibilities
Positive attitude, willingness to "go the extra mile"
Ability to work independently with minimal guidance
Must be available for overtime on an as-needed basis
This is not a remote position. The successful candidate is expected to be in the Austin office.