Student Success Coordinator - Student Affairs, College of Medicine - Tucson

Academic Support Workshops:

• Coordinate and support the planning and delivery of student success workshops and events under program direction.
• Prepare promotional flyers and electronic invitations using established templates and branding standards.
• Coordinate event logistics - room reservations, catering, and vendor scheduling, following standard procedures.
• Post recorded sessions to Panopto and verify that post-event materials are accurate and accessible for students.

AMBOSS:

• Serve as the Student Affairs point of contact for AMBOSS, coordinating follow-up with course directors and student Ambassadors, maintaining accurate EMCC rosters, and processing subscription paperwork and renewals with vendors and leadership.
• UWorld: Serve as the point of contact for UWorld, coordinating subscription paperwork, distribution, and tracking in alignment with Student Affairs processes.
• USMLE Exam Support: Purchase, track, and distribute USMLE Step 1 and Step 2 vouchers following established procedures, maintaining accurate records and handling sensitive information with discretion.

Exam Review Support:

• Assist with planning and facilitation of group exam review sessions. Coordinate scheduling, room reservations, materials, and communication with facilitators and students.
• Provide support as a backup Prometric Center Proctor for the University of Arizona College of Medicine by administering secure computer-based exams, verifying candidate identification, monitoring testing sessions to ensure compliance with testing protocols, and delivering professional customer service to examinees.
• Learning Platform Administration: Upload, organize, and maintain academic and student success documents in MedLearn. Ensure accuracy, accessibility, and timely updates of student‑facing materials.

Assessment & Surveys:

• Assist with the design, distribution, tracking, and follow‑up of student surveys.
• Support data collection and documentation for assessment of student success initiatives and programs.

Communications & Student Engagement:

• Support the development and distribution of Student Affairs newsletters.
• Assist with drafting, formatting, scheduling, and disseminating student success communications.

Purchasing & Financial Reconciliation:

• Provide purchasing and reconciliation support for the Student Affairs budget. Reconcile PCard transactions and internal billings in compliance with University of Arizona Financial Policy requirements.
• Maintain complete and accurate backup documentation, including but not limited to business purpose statements, agendas or flyers, itemized receipts, RSVP or attendance lists, and other required supporting materials.
• Assist with documentation review, organization, and submission to ensure audit readiness and timely reconciliation.
• Coordinate with Student Affairs staff to resolve discrepancies and ensure adherence to university financial procedures.

Knowledge, Skills, and Abilities:

• Strong organizational, project management, and time‑management skills.
• Excellent attention to detail and ability to manage confidential student and financial information.
• Working knowledge of or ability to learn University of Arizona financial systems, PCard processes, and documentation requirements.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and ability to learn platforms such as Panopto, MedLearn, and survey tools.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a fast‑paced academic environment.