Student Services Specialist

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What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role

Responsible for providing administrative support for student services and student activities on the western campuses. Assists with student events and special projects on and off-campus. This position requires the ability to travel and work a fluctuating schedule, including evenings, weekends.

What a day of a Student Services Specialist looks like:

• Performs administrative duties that require broad and comprehensive knowledge of the organization's policies and operations.
• Monitors and ensures proper handling of incoming correspondence and deliveries. Manages outgoing mail, in-house memos, and supplies distributions.
• Performs administrative support functions such as scheduling use of conference room, appointments, meetings, making photocopies, scanning documents, and screening phone calls.
• Prepares payroll, processes electronic purchase orders, and assists with department budget activities.
• Maintains the department website(s) using established web templates.
• Designs, edits, and produces brochures, catalogs, newsletters, logos, reports, flyers, posters, manuals or specialized publications. Assists in the distribution of these items internally and externally. Creates new presentations using existing templates and files.
• Makes college-related travel arrangements for students, staff, or supervisor. Provides transportation to students for College events.
• Determines need for office supplies, equipment, and materials. Replaces or purchases new office supplies and equipment as needed. Selects, maintains, stores, and keeps inventory for athletic and wellness equipment.
• Travels to meetings, seminars and conferences outside of college locations. Attends extracurricular, intramural and other cultural, social and community events as required
• Performs other job-related duties as assigned.

We'd love to hear from you if you have the following:

Education and Experience:

• High school diploma or GED
• One year of related experience

Knowledge of:

• Microsoft Office Professional or similar application

Skilled in:

• Delivering a high level of customer service
• Attention to detail while maintaining effective time and task management

Ability to:

• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
• Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
• Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness

Licenses, Registration, Certifications, or Special Requirements:

• Regular physical attendance required
• Valid Florida driver's license

Work Environment and Physical Demand -

Frequency

• Lift or carry objects weighing 10 to 25 pounds.- Occasionally

• Reach and grasp objects. - Weekly

• Stoop, bend, kneel, crouch, or crawl - Occasionally

• Stand for extended periods of time. - Occasionally

• Sit for extended periods of time. - Daily

• Repetitive movement of wrists, hands, fingers - Daily

• Use of video display terminal. - Daily

• Receive and understand information through oral and written communication. - Daily

• Communicate information verbally. - Daily

• Communicate information in writing. - Daily

• Proofread and check documents for accuracy. - Daily

• Work with equipment or perform procedures where carelessness may result in injury.- Occasionally

• Work performed outdoors.- Occasionally

• Exposed to loud noise levels.- Seldom

• Work a fluctuating work schedule.- Occasionally

• Operate a motor vehicle.- Occasionally

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

The minimum base pay for this position starts at $17.95 Hourly; however, the offer may vary based on the candidate's education and experience.

Wait, there is more!

• Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.

• Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.

• Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.

• Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.

• Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.

• Professional Development: Leadership programs, professional learning workshops, and more.

• Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.

READY TO APPLY? Here's your application preparation!

Please review the following information to apply for a position at Palm Beach State College:

• Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.

• Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.

• An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.

• The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.

Application Deadline

This position will close on July 26, 2026 at 11:59pm