Student Assistant - Event Services

About Us

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia - a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts.

UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally.

Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the Universitys mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans.

Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgias Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more!

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the Universitys students, faculty, and staff, and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

Job Summary

The Student Assistant for Event Services supports the planning, coordination, and execution of large-scale university events that celebrate the spirit and traditions of the University of West Georgia. This role contributes to high-profile events such as Winter West Wonderland, Commencement Ceremonies, and other Presidential and University Advancement events, often serving 4,000+ guests.

The position provides hands-on experience in event management, leadership, marketing and professional communication within a fast-paced, high-visibility environment. The Student Assistant works closely with the Director of Event Services and campus partners to ensure seamless event execution and meaningful guest experiences.

Responsibilities

• Assist with planning, logistics, and execution of major university events.
• Provide on-site support during event set-up, live operations, and breakdown.
• Lead and supervise volunteers and student workers during events (large scale events).
• Support the Director of Event Services in coordinating presidential and advancement division programs.
• Conduct research and benchmarking to identify best practices and innovative event strategies.
• Collect, analyze, and present event data and feedback for continuous improvement.
• Develop event recaps, visual reports, and presentations summarizing outcomes and recommendations.
• Assist with collaboration with campus departments, vendors, and community partners.
• Maintain organized event documentation, schedules, and communication logs.
• Assist with marketing and outreach efforts related to campus and community engagement events.

Required Qualifications

• Must be currently enrolled as a student at the University of West Georgia in a minimum of 6 credit hours.
• Must have and maintain a minimum GPA of 2.0 or higher.
• Must have and maintain a valid Drivers License.
• Demonstrated interest in event planning, hospitality management, marketing, communications, public relations, or a related field.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with diverse populations and lead peers in a professional manner (large scale events).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work flexible hours, including evenings, weekends, and holidays as required by event schedules.
• Ability to perform effectively in fast-paced, high-profile environments.

Physical Requirements/ Working Conditions

• Ability to stand and move for extended periods during event setup and execution.
• Ability to lift and carry light to moderate materials, including event supplies and signage.
• Work performed in both indoor and outdoor environments.
• Flexible scheduling required, extended hours during major event weeks.

Preferred Qualifications

• Previous experience in event planning, hospitality, customer service, or related campus involvement.
• Experience supervising or coordinating volunteers or peer teams.
• Familiarity with Canva or similar design and presentation tools.
• Experience conducting research, analyzing data, and preparing reports or presentations.
• Active involvement in student organizations or demonstrated leadership experience.

Required Documents to Attach

• Resume
• Cover Letter

Knowledge, Skills, & Abilities

• Some working knowledge of event planning principles and logistical coordination.
• Project management and time management skills.
• Ability to exercise initiative, sound judgment, and creative problem-solving.
• Strong attention to detail and organizational accuracy.
• Professional interpersonal skills and ability to represent the University in a positive manner.
• Ability to collaborate effectively with internal and external stakeholders.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).