Student Affairs Operations Coordinator

SUMMARY

The Student Development Coordinator works within the Office for Student Development and supports the Vice President for Student Development, Assistant Dean of Students, Disabilities Coordinator, and GEAR UP. The coordinator will work daily with individual students and staff members to resolve problems, provide needed information, and explain University policies and procedures and route to appropriate offices for assistance. The coordinator will utilize the conduct management software, and work with the departmental and student activities budgets and processing. The position will assist in the coordination of the President's Leadership Class and Student Government Association. This position will assist with the planning and coordination of Commencement. This position may require periodic evening, weekend, and/or holiday responsibilities, is considered essential personnel, and may be required to work during critical situations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Administrative support for the Vice President for Student Development, Assistant Dean of Students,

Disability Services and GearUp include:

o Budgeting, purchasing, contracts, and travel for offices and departments.

o Budgeting, purchasing, contracts and travel for student programs and activities.

• Maintaining records and documents in accordance with FERPA, federal and state requirements.
• Receive calls; interview and screen callers and visitors; provides needed information; resolve problems, or routes callers or visitors to the appropriate office for assistance.
• Schedule meetings for administrative staff and prepare agendas, committee materials.
• Assist in the coordination of activities between various areas administered by the Vice President for Student Development.

o Develop and coordinate activities with the VPSD for the President's Leadership Class, New Student Orientation, student leadership training, staff professional development and the Student Government Association.

• Processing student conduct case information in the Maxient Incident Reporting System for the adjudication of disciplinary cases, hearings and compliance with university, state, and federal policies.
• Manage personnel processes for the Division of Student Development including grant programs.
• Supervise student staff.
• Planning, coordinating, and supporting Commencement activities (fall, spring, summer).
• Responsible for processing sensitive and confidential information and exercising discretion and independent judgment with respect to matters of significance.
• In addition to the responsibilities listed able, the coordinator must be able to work under pressure at times, be flexible enough to adapt to rapidly changing priorities and meet exact demands in a few critical areas. Must be willing to take on new assignments, not listed as needed.
• Interact frequently with faculty and staff in the services of students.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee is dependable to report to the assigned duty station at the scheduled time. The employee is dependable to complete work in a timely, accurate, and thorough manner and is conscientious about assignments.

2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.

3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits professional conduct in dealing with others and works to maintain constructive working environment.

4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.