POSITION SUMMARY
Ensure procurement and/or completion of the following:
• Bonding • Insurance • Project Directions • Map • Project Files • Viewpoint • Job Template • Setup • Business License
Upon assignment of project, schedule and attend pre-construction handoff meeting to receive project information. Review building plans and specifications, timberline estimate, estimating proposals, and client contract. Analyze project risks. Develop overall plan to complete contracted work in conjunction with Superintendent.
Gather and organize the following information for future use:
• Contracted Scope of Work • Project Safety Concerns • Material Quantity • Takeoffs • Design Deficiencies • Potential Design Construction Changes • Potential Schedule and Cost Impacts
Coordinate assembly of project budget derived from Timberline Estimate. Budget should be completed with cost man-hours and accurate units of measure. Budget should be broken down into applicable phase codes and cost types utilizing most recent global list.
Work with the Project Superintendent to prepare project schedule when project is of significant size and complexity, considering production rates, crew sizes needed, activities, sequences, and durations. Critical dates for subcontractors and suppliers and milestone dates.
Note: Project Schedule can be of critical path types, spread sheet and written or other depending on our internal needs as well as the client.
Coordinate preparation of Site Specific Safety Plan, including safety requirements, risk analysis at the job task levels, safety officer inspection needs, site security, specific training needed for formwork, fall protection, rigging equipment operation, MSDS notebook, etc.
Conduct project Kick Off meeting with WBI project team to discuss the following:
• Contract Documents • Current Scope of Work • Current Estimate • Current Schedule with Milestones • Client Relations • Manpower Requirements • Equipment Requirements • Production Goals for all major work items • Material Vendors and Budgeted Quantities • Subcontractors • Submittal Requirements • Safety Analysis of Project • Client Goals and Special Concerns
Establish Project Organizational Chart and assign responsibilities.
Coordinate material vendor selection and buyout process. This will include determination of best value among reputable vendors for items including but not limited to:
• Concrete reinforcing • Stone formwork • Lumber • Trucking • Concrete pumping • Rebar installation • Piping • Waterproofing • Paving • Boring • Striping • Curbing • Blasting • Guard rail • Trucking • Siding • Erosion control • Structural steel • Miscellaneous metal
Ensure that all required submittals are collected, reviewed for compliance with contract documents, and submitted to the client for review.
Date of submissions will allow adequate time for client and designer review, return to vendor, fabrication if applicable, and delivery that will support scheduled construction activity on the job.
Ensure that all building materials, equipment, and supplies are available to the WBI Superintendent for the project.
Coordinate the provision of adequate craft-level employees necessary to complete the job effectively, efficiently, and safely.
Communicate personnel needs through Human Resource Department. Assist when needed to acquire personnel that will meet the requirements of the project.
Ensure that the project layout process is planned and conducted properly. Coordinate project needs with Superintendent and field engineering staff.
Execution of layout should utilize company resources in most efficient manner to accomplish needs of the project.
Review all plans and scope of work changes. Facilitate the change order process, including:
• Coordination of the estimating effort required • Procure material and subcontractor pricing • Scribe and deliver Change Order Proposal to client as required by contract • Any required negotiation of change orders scope and pricing with client
Upon change order approval, coordinate entry of change order into Viewpoint, including changes to budgeted cost, revenue, man-hours, units, purchase orders, subcontractors, etc.
Work with Superintendent to ensure project milestones are met.
Monitor quality control to ensure that all building specifications are met.
Monitor construction progress and actual costs versus budget.
Frequently review information with Superintendent.
Monitor labor production rates for significant phase codes of work.
In cooperation with Superintendent, continuously analyze, troubleshoot, and attempt to improve construction processes. The intent shall be to take every opportunity to increase efficiency and/or improve quality of work without increasing cost.
Ensure that all work is performed in strict compliance with WBI Safety Manual, Site Specific Safety Plan, OSHA requirements, and Client requirements.
Assist WBI Superintendent with troubleshooting and solving any special problems that arise on the job site in order to keep employees safe and ensure that work activities remain on schedule and that we Safely Exceed the Expectations of the client.
Review all material service and equipment invoices associated with assigned projects for correctness. Assign correct phase code and cost type in Viewpoint AP Invoice Review module. Approve or place on hold appropriately to control payment release.
Review project timesheets and production reports weekly or more often than needed to track project activity.
Analyze actual job costs and estimate future costs required to complete contracted work on a monthly basis for each assigned project.
Work will be performed and interfaced in JC Projections.
Complete revenue projections for any work not currently incorporated into the Contract but for which cost has been projected.
The work will be performed in JC Revenue Projections.
Analyze percentage of work complete on each assigned project and prepare Progress Invoice to the client for each billing period.
The work is typically performed in spreadsheet format as well as in JB Progress Billing in Viewpoint.
Attend Project Coordination meetings for each assigned project.
Participate as project team member to assist in coordinating scheduling work.
Represent Wayne Brothers Inc.s interest and the interest of the project team.
Coordinate successful closure of assigned projects. This will include:
• Closeout of all change orders • Submission of punch list • Completion of punch list • Submission of all closeout documentation as required by contract • Collection of Client Satisfaction Survey
Conduct Post Project Review Meeting.
Attend weekly internal Operations Team meeting.
List manpower availability and needs for each project.
Discuss other operational needs, safety issues, etc.
Participate as a team player.
Support continuing education and internal training opportunities for employees working on assigned projects.
Participate in EPMS system, including completion of Team Member Appraisal Instrument for fellow employees when requested.
Assist Business Development as needed.
Assist Estimating as needed.
Assist with Strategic Planning as assigned.
Represent WBI in any litigation as required.
Assist Executive Management Team with any assignments.
Function as Mentor and WBISystem and operationstrainer for any junior Project Managers, Project Engineers, Superintendents, and Foremen.
Cultivate a positive working relationship between WBIClients, Subcontractors, and Vendors.
Recognize competent subordinates worthy of promotion and be a breast of position vacancies to ensure staff progression.
Coordinate, manage, and communicate with all subcontractors and effectively deal with any disputes.
Perform all assigned roles, responsibilities, and related work processes in the safest possible manner.
Ensure that a safe accident incident-free work environment is maintained for all coworkers, clients, customers, suppliers, etc. at all times.
EDUCATION AND EXPERIENCE
2-year Associate degree in Construction Management, Civil Engineering, or other related field
REQUIREMENTS
Knowledge, Skills, and Abilities Required:
Planning Organizing Coordinating Analyzing and interpreting Data Problem Solving Negotiating Writing Speaking Listening Motivating Work effectively under pressure Analyze situations objectively Cultivate and nurture positive relationships with employees, vendors, and clients Effective at dealing with difficult people and situations Utilitarian Able to forecast future costs with reasonable accuracy Good math, geometry, trigonometry skills Proficient at adding, subtracting, calculating measurements, areas, and volumes
WORKING CONDITIONS
Working inside often Working outside often Working long hours Occasionally working with little sleep Walking on uneven surfaces Driving long distances Working out of town as required Able to substitute for other employees on short notice if required
CERTIFICATES, LICENSES, REGISTRATIONS
None listed
PHYSICAL DEMANDS
Sitting for long periods of time including at desk at plan table and in vehicle Climbing ladders or working at heights or in confined spaces occasionally Wearing fall protection occasionally Driving for extended time period 1-8 hours Work extended hours occasionally up to 24 hours or more Work odd hours occasionally Walking across uneven terrain and over surfaces under construction frequently Typing frequently Talking on telephone frequently
WAYNE BROTHERS INC. IS AN EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER. READ OUR EEO/AAE POLICY.