State Director of Operations

State Director of Operations

POSITION SUMMARY:

Under the supervision of the Chief Administrative Officer, is responsible for planning, organizing and supervising the operations of the DOL, HEP, and Human Services Programs. Oversees grant related paperwork and reports with adherence to Federal, State, County, and Private funding regulations and incorporates program goals and objectives. Participates in the writing and submittal of grant applications, oversees program monitoring, and works to identify community development strategies, to include effective utilization of all available resources. Helps to oversee program budgets, hiring of staff, and staff development plans in the development of program personnel across the state.

DUTIES AND RESPONSIBILITIES:

• Provides administrative oversight and the implementation of PPEP programs across the Employment, Training, Adult Education, and Human Services Divisions across the state.
• Develops and ensures all programmatic goals and objectives are achieved; interprets, analyzes and complies data for reporting on federal, state, county and private funded programs.
• Interviews, hires, prepares new hire packets, and conducts staff meetings to enhance cooperation and coordination among staff.
• Monitors and provides input concerning performance evaluations of program staff.
• Ensures cross coordination of all DOL, HEP, Human Services and Youth program activities for participation, as well as other PPEP Departments.
• Provides direction on agency policy and procedures to ensure all policies are followed by all departments and program staff.
• Provides first level of supervision to three (3) or more subordinate supervisors.
• Assigns, coordinates and evaluates the work of supervisors.
• Oversees the provision of resources used to support technical assistance and approves the supervisory actions of subordinate supervisors and accountability to ensure all actions are consistent with organizational policy at the program level.
• Prepares and reviews with the Finance Director all necessary budgets for DOL, HEP and Human Services programs and budgetary modifications.
• Oversees financial documentation and program records and reviews reports for accuracy and completeness.
• Monitors budgets and other financial records as required.
• Reviews and authorizes program purchases and expenditures.
• Evaluates performance based on financial reports.
• Responsible for fund raising activities including the preparation of grant and financing applications and monitoring the performance of these activities.
• Acts as a liaison working with rural communities, community development organizations and private entities to identify and obtain resources for the advancement and fulfillment of the program's priorities and community development needs;
• Established linkages with other programs and funding sources to provide services and housing to low-income rural residents.
• Consults and coordinates activities and services with Federal, State, and local officials and community organizations regarding client services and eligibility, grant and financing requirements, compliance with regulations, and other administrative details.
• Ensures compliance with all laws, statutes and regulations.
• Oversees the preparation of routine reports and other grant related documentation to adhere to Federal, State and local regulations.
• Sits on National, Regional, State and County Associations or boards and acts as an advocate for PPEP programs as appropriate regarding employment and education. Attends meetings as required.
• Work environment requires flexible work hours, including nights and weekends, and extensive travel in and outside state when necessary.

Other responsibilities as assigned.

MINIMUM QUALIFICATIONS:

Bachelor's degree in Business or Public Administration or related field.

Four (4) year prior work experience in the administration of human or social services programs.

Two (2) years prior supervisory experience.

Intermediate proficiency in MSWord, Excel or spreadsheet applications

Valid Arizona driver's license and clearance/approval from corporate auto insurer.

OR

Any combination of academic education, professional training or work experience, which demonstrates the ability to perform the duties of the position.

PREFERRED QUALIFICATIONS:

Master's degree in Business or Public administration or related field.

Six (6) years prior work experience in the administration of human or social services programs.

Two (2) years prior work experience in the design or implementation of new human service programs.

Bilingual (Spanish/English)

PHYSICAL REQUIREMENTS:

Must be able to see/read a computer monitor screen.

Must be able to lift and carry ten (10) pounds.

Must be able to drive a car and travel as required.