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STAR - Admin Assistant IV (Part-Time)

Mindlance

North Chicago, IL

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JOB DETAILS
SKILLS
Administrative Skills, Biotech and Pharmaceutical, Brand Marketing (Branding), Budget Management, Business Processes, Calendar Management, Contract Research Organization (CRO), Corporate Compliance, Customer Relations, Drug Development, Establish Priorities, Event Management, Expense Reports, Expense Tracking, File Maintenance, Government Regulations, Leadership, Mail Processing, Microsoft Office, Microsoft SharePoint, Microsoft Visio, Onboarding, People Management, Performance Management, Plan Meetings, Presentation/Verbal Skills, Privacy Controls, Purchase Orders, Remote Access, Schedule Development, Team Player, Telephone Skills, Time Management, WebEx
LOCATION
North Chicago, IL
POSTED
3 days ago
Our company provides a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions.
In addition to a beautiful environment, and a positive corporate employee culture where contingent staff are embraced as an integral part of their staffing to meet their business objectives.
Here are just a few of the perks you can look forward to enjoying once you have been offered and accepted a contingent position with us:
Various technology and training available for anyone looking to expand and improve their current skill levels
Leadership support to drive your career into areas of interest to meet your passion and career goals
Flexible schedules in many cases, dependent on specific team with whom you work
Collaborative team environment, creating a positive experience for those working here
Inter-Campus shuttles to get you from building to building with on demand service to allow you to make the most of your workday
Complimentary shuttle service from the Metro to the campus (depending on the region/campus)
Complimentary coffee service throughout their locations (depending on the region/campus)
Responsible for all administrative functions for Director in Clinical Development Solutions Team: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling WebEx and Telepresence setups, acting as a liaison for remote access issues.

Key Responsibilities Include:
Provides general administrative support. May provide back up support to higher-level management as needed.
Effectively monitors manager and team calendars, proactively solves conflicts
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Interacts with high-level executives and handles confidential or business-sensitive information.
May include some support for tracking budget expenditures.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Orders business cards and stationery.
Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Operates with general instruction and some supervision
Safeguard s confidential information

Leadership and Interpersonal Skills:
Fully understand assigned tasks and any associated expectations.
Ask for clarification as needed
Understand the deadlines and deliverables
Communicate any obstacles that prevent completion of any deadline
Provide status updates prior to any deadline
Be a good listener
Demonstrate strong Problem-Solving Skills
Be Accountable and Responsible for actions/mistakes
Challenges the team to always do better
Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas; builds rapport and trust with others

Requirements
Some college preferred.
Some leadership or supervisory experience desired
Experience working in pharmaceutical company or CRO strongly preferred.
7+ years previous admin experience supporting executives
Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements
Make it happen spirit & attitude as well as persistence.
Learns fast, grasps the "essence" and can change course quickly where needed

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

About the Company

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Mindlance