Staffing Coordinator - Full Time - Days

Why work for Nebraska Methodist Health System?

At Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care - a culture that has and will continue to set us apart. It's helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient's needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.

Job Summary:

Location: Methodist Hospital

Address: 8303 Dodge St, Omaha, NE

Work Schedule: Monday-Friday, 8:00am to 4:00pm

Provides strategic scheduling support to multiple hospital nursing departments to ensure optimal staffing and utilization of the patient care team; generally supports nursing leadership to achieve operational improvement and labor cost reduction.

Responsibilities:

Essential Job Functions

1. Maintains and manages department schedules.

• Generates shifts for each schedule period.
• Manages, prints & distributes misc. timesheets to each unit.
• Verifies schedule and shift requirements are met for all staff once they self-schedule.
• Adds incentive shifts once they've been approved for staff.
• Actively works to balance staffing across shifts to ensure adequate coverage.
• Makes daily edits as needed.
• Monitors future staffing and proactively resolves concerns while maintaining communication with managers.

2. Processes PTO requests according department and organization guidelines.

• Maintains record of employee PTO utilization as directed.
• Follows-up with staff when insufficient PTO hours are available ahead of requested leave.
• Collaborates with managers when conflicts arise.

3. Assists department manager when onboarding of new employees.

• Enters schedule pattern, scheduling group, and holiday requirements.
• Trains new staff on self-scheduling, transferring hours, approving timecards, etc.
• Assist staff in downloading and using mobile scheduling app, if desired.

4. Demonstrates proficiency with computer software to produce reports, graphs, databases, forms, correspondence and other documents as requested by leadership.

• Prints staffing sheets daily for administrative coordinator.
• Generates and shares monthly reports detailing labor utilization.

Schedule:

Monday-Friday, 8:00am to 4:00pm

Job Description:

Job Requirements

Education

• High School Diploma or General Educational Development (G.E.D.) required.

Experience

• Minimum of 3 years administrative experience required.

• Prior experience as a staffing or scheduling coordinator preferred.

• Prior healthcare experience preferred.

• Medical terminology preferred

License/Certifications

• N/A

Skills/Knowledge/Abilities

• Experience interacting with various levels of leadership and staff.

• Ability to develop strong relationships through email, text and phone.

• Acute attention to detail.

• Ability to exercise excellent judgment and diplomacy in all interactions.

• Ability to prioritize work and possess professional sense of accountability.

• Ability to show independent thinking, analysis, and problem solving capabilities.

• Strong written and verbal communication skills.

• Proficiency in business software applications (Outlook, Excel, Word, PowerPoint) and comfortable with new technologies and software.

• Experience with Kronos preferred.

Physical Requirements

Weight Demands

• Light Work - Exerting up to 20 pounds of force.

Physical Activity

• Not necessary for the position (0%):

• Climbing

• Crawling

• Kneeling

• Occasionally Performed (1%-33%):

• Balancing

• Carrying

• Crouching

• Distinguish colors

• Grasping

• Lifting

• Pulling/Pushing

• Standing

• Stooping/bending

• Twisting

• Walking

• Frequently Performed (34%-66%):

• Keyboarding/typing

• Reaching

• Repetitive Motions

• Sitting

• Speaking/talking

• Constantly Performed (67%-100%):

• Hearing

• Seeing/Visual

Job Hazards

• Not Related:

• Chemical agents (Toxic, Corrosive, Flammable, Latex)

• Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) Blood or Body Fluid (BBF)

• Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)

• Equipment/Machinery/Tools

• Explosives (pressurized gas)

• Electrical Shock/Static

• Radiation Alpha, Beta and Gamma (particles such as Xray, Cat Scan, Gamma Knife, etc)

• Radiation NonIonizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)

• Mechanical moving parts/vibrations

About Methodist:

Nebraska Methodist Health System is made up of four hospitals in Nebraska and southwest Iowa, more than 30 clinic locations, a nursing and allied health college, and a medical supply distributorship and central laundry facility. From the day Methodist Hospital was chartered in 1891, service to our communities has been a top priority. Financial assistance, health education, outreach to our diverse communities and populations, and other community benefit activities have always been central to our mission.

Nebraska Methodist Health System is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other classification protected by Federal, state or local law.