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Staffing - Administrative Assistant/Secretary II

Mindlance

Painted Post, NY

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JOB DETAILS
SALARY
$20–$20 Per Hour
SKILLS
Administrative Skills, Budgeting, Business Administration, Calendar Management, Communication Skills, Computer Skills, Computer Software, Customer Relations, Customer Support/Service, Detail Oriented, Establish Priorities, Event Management, Financial Transactions, Leadership, Logistics Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, Office Management, Onboarding, Order Supplies, Organizational Skills, Peoplesoft, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Record Keeping, Sales Management, Schedule Development, Team Player, Time Management, Transaction Processing/Management, Travel Planning, Vendor/Supplier Management, Willing to Travel, Writing Skills
LOCATION
Painted Post, NY
POSTED
27 days ago
Job Title: Admin Asst II
Location: Painted Post, NY, Mon-Fri 8am - 5pm

Interview Process: Phone screen, then onsite interview
Local candidates only
This position will be covering while two people are out on leave (not at the same time).
Top skills/requirements:
- Associates preferred, but not required
- 3+ years Admin Asst experience, preferrably in a corporate environment
- Proficiency in Microsoft Suites and PeopleSoft. Experience with Concur a plus.
- Strong verbal and written communication skills, ability to learn quickly.
Job Description:
The Administrative Assistant II provides high-level administrative support to multiple departments and project teams, ensuring smooth day-to-day operations. This role involves managing schedules, coordinating travel, maintaining records, processing financial transactions, and assisting with office management. The individual will play a key role in supporting department activities, budgeting processes, and special projects, while serving as a liaison between various stakeholders. Strong organizational skills, attention to detail, and excellent communication are essential for success in this role.
Day to Day Responsibilities:
Serve as primary administrative support for designated staff and project teams.
Oversee day-to-day office operations, including supply management and resolution of administrative issues.
Provide administrative support, including calendar management, meeting coordination, onboarding assistance, and initiatives to enhance employee morale.
Organize director s time (calendar and daily leadership needs).
Travel Arrangements (including shuttle, CONCUR, and Client).
Plan and manage logistics for department events, meetings, and customer visits in collaboration with the SP Events team.
Onboard new hire actions, IT requests, e-tad facilitation, and space requirements for the Directorate.
Manage monthly ETADs by sending reminders, overseeing account management, and ensuring timely updates.
Maintain and order office supplies within the departmental budget considerations
Input PeopleSoft Purchase Orders
Serve department SPITS Coordinator
Work effectively with other admins within the department and division to provide optimum support. Provide back-up support when needed.
Prepare presentations, spreadsheets, graphs, and Power BI reports as requested using appropriate skills and software.
Update and maintain the SharePoint, and MS Teams sites.
Provide Department Archive Record Management (DARM) support to both directorates, assisting with audits, sharing expertise, and ensuring accurate recordkeeping.
Assist the managers with special projects or needs as requested.
Travel Requirements
No travel.

Education & Experience Requirements
AAS Degree in Business Administration.
Administrative experience with strong technical computer and software skills
3+ years of related administrative experience, preferably in a corporate environment. Previous experience with Corning systems and processes is a plus.
Required Skills
Organizational Skills: Highly organized with strong attention to detail and the ability to prioritize tasks effectively
Communication Skills: Excellent written and verbal communication skills; comfortable interacting with all levels of internal and external stakeholders.
Confidentiality: Exercise high discretion and integrity when handling sensitive or confidential information.
Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), PeopleSoft, Concur, and other relevant systems.
Problem-Solving: Strong decision-making and problem-solving skills, with the ability to adapt to changing priorities and deadlines.
Customer Service: Professional, approachable, and customer-focused; proven ability to work collaboratively within a team and build relationships.
Self-Motivation: A self-starter who works productively and independently with minimal supervision.


EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

About the Company

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Mindlance