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Staff Operations Manager 3

Los Alamos National Laboratory

Los Alamos, NM

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JOB DETAILS
SKILLS
Acquisitions Management, Administrative Management, Advertising Monitoring, Analysis Skills, Budget Management, Budgeting, Business Operations, Compensation Management, Conflict Resolution, Customer Relations, Customer Relationship Management (CRM), Customer Satisfaction, Dental Insurance, Employee Relations, Environmental Compliance, Financial Management, Financial Planning, Human Resources, Human Resources Strategy, Interpersonal Skills, Laboratory, Leadership, Lean Six Sigma, Management Strategy, Mentoring, Microsoft Outlook, Negotiation Skills, Operational Support, Operations Management, Operations Security (OPSEC), Oracle, People Management, Performance Analysis, Performance Management, Problem Solving Skills, Process Improvement, Product/Service Launch, Project/Program Management, Purchasing/Procurement, Quality Assurance, Recruiting Strategy, Safety/Work Safety, Stewardship, Strategic Planning, Team Building, Team Lead/Manager, Team Player, Tuition Fees, United States Citizen, United States Department of Energy (DOE), Vision Plan, Workforce Management, Workforce Planning, Workplace Issues, Writing Skills
LOCATION
Los Alamos, NM
POSTED
1 day ago
What You Will Do

The Nuclear Process Infrastructure Division (NPI) is seeking an innovative, collaborative, and customer-focused individual to fill the position of Staff Operations Manager. As part of the Associate Laboratory Directorate for Weapons Production (ALDWP), NPI supports a variety defense and non-defense programs to achieve critical mission success across the LANL complex and off-site.

Reporting to the NPI Division Leader, the Staff Operations Manager (SOM) will serve as a key member of the NPI Division management team, enabling business and operational excellence in support of Division mission objectives. The SOM carries the authority of the NPI Division Office and is responsible for ensuring the various business units across the NPI portfolio are equipped to support ALDWP mission work.

Specific duties of the position include but are not limited to the following:
  • Oversee and coordinate business, operational, and administrative management activities including, long- and short-term strategic planning, research, analysis, tracking, coordination, communication, and implementation of a wide variety of business and operational functions.
  • Participate strategically and tactically in decisions impacting NPI and its stakeholders across the Laboratory and nation. Exerts influence in the development of overall objectives and long-range goals of the organization.
  • Advise Division and Group level management and employees on operational and administrative issues where consistency across the division is necessary for effectiveness, efficiency, and institutional compliance.
  • Represent NPI Division management on projects, committees, initiatives, and serve as a liaison in responding to institutional requests.
  • Provide guidance to Division and Group level management on personnel issues, coordinate and track performance and salary management processes, and review hiring activities to support the Division Leader in making informed decisions.
  • Partner with Human Resources in developing strategic staffing plans, workforce related projects, job ads, and tracking and trending of hiring activities.
  • Negotiate across various areas and functions to reach agreements that are in the best interest of NPI, ALDWP, and LANL.
  • Provide leadership and over-sight for the administrative team.

What You Need

Minimum Job Requirements:

Experience

Department of Energy (DOE) Complex or External Operational Experience: Experience in at least 2 of the following areas: safety, security, environmental compliance, quality assurance, strategic and tactical planning, project management, communications strategies, budget, training, human resources, or procurement.

Initiative

The ability to work independently and collaboratively to resolve complex issues. Commitment to excellence in operations, staff relations, and customer relationship management.

Collaboration

Experience providing support at all levels, up to senior and executive management, working effectively with both internal and external customers to gain consensus, build teams, and resolve conflict. Ability to build positive working relationships that support institutional values, staff productivity, customer satisfaction and buy-in.

Critical Thinking

Experience making decisions and solving problems using sound reasoning and judgment.

Negotiation

Ability to negotiate between parties, with senior management, support organizations, and other stakeholders. Able to influence leaders regarding matters of significance to the organization.

Project and/or Program Management

Experience organizing complex programs or projects and delivering results.

Strategic Planning

Experience leading strategic planning activities, participating on planning teams, and implementing and tracking strategic plans.

Leadership

Experience providing positive leadership and effectively managing staff. Knowledge and experience with human resource matters including conflict resolution, team building, professional development, and mentorship.

Communication

Strong interpersonal, presentation, and writing skills. Experience giving briefings and presentations. Experience with teleworking and video collaboration tools.

Software

Strong familiarity with Outlook, Microsoft tools, and Oracle solutions.

Education/Experience: Position requires a Bachelor's Degree from an accredited institution and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation.

Desired Qualifications:

Human Resources

Experience in one or more of the following: talent acquisition, workforce management and development, performance management, or project management.

Business Operations

Experience with budget and resource planning and financial management and controls; including responsibility for business stewardship.

Continuous Process Improvement

Experience leading or being a contributing member of continuous process improvement team(s). Experience with process improvement efforts, such as Lean, Six Sigma, Kaizen, or other methodologies.

Weapons Production Experience

Extensive knowledge of the laboratory's structure and stakeholders as it relates to weapons production.

Note to Applicants: Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Please submit a detailed resume highlighting all your relevant experience addressing how addressing how you meet all minimum requirements and applicable desired skills.

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network

• Dental and vision insurance

• Free basic life and disability insurance

• Paid childbirth and parental leave

• Award-winning 401(k) (6% matching plus 3.5% annually)

• Learning opportunities and tuition assistance

• Flexible schedules and time off (PTO and holidays)

• Onsite gyms and wellness programs

• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by applicable federal, state and local laws and regulations.

The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.

About the Company

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Los Alamos National Laboratory