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Staff Associate-Human Resources and Facu

Fitchburg State University ***

Fitchburg, MA

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JOB DETAILS
SKILLS
Academic Advice, Academic Affairs, Analysis Skills, Attorney, Collective Bargaining, Continuous Improvement, Contract Creation, Cross-Functional, Customer Support/Service, Data Collection, Database Report Tools, Diversity, Educational Administration, English Language, Faculty Administration, HRIS/HRMS, Higher Education, Human Resources, Human Resources Certification, Human Resources Customer Service, Legal, Library and Information Science, Maintain Compliance, Multicultural, Multilingual, Onboarding, Operations Processes, Organizational Skills, PHR (Professional in Human Resources), Payroll Software/Services, Presentation/Verbal Skills, Process Improvement, Project/Program Management, Record Keeping, Reporting Skills, SPHR (Senior Professional in Human Resources), Society for Human Resource Management (SHRM), Spanish Language, Tuition Fees, Writing Skills
LOCATION
Fitchburg, MA
POSTED
13 days ago
Job Order: Staff Associate ? Human Resources and Faculty Affairs Specialist Position ID: 201727 Posting Dates: Posted Jun 18, 2026 ? Closes Jul 14, 2026 (11:59 PM EDT) Priority Review Begins: Jul 8, 2026 Type: Full-Time, Exempt, Professional (Non-Union) Category: Staff Department: Human Resources and Payroll Services Work Location: Fitchburg, MA Salary: \$75,000.00 ? \$80,000.00 annually Position Summary: Confidential, strategic member of Personnel Services serving as liaison between Human Resources and Academic Affairs. Primary responsibility for administering faculty and librarian personnel processes governed by collective bargaining agreements. Supports recruitment, onboarding, faculty affairs (appointments, reappointments, promotion, tenure, sabbaticals), compliance, data/reporting, and special projects to advance equitable hiring and operational effectiveness. Key Duties: - Advise and support academic departments on faculty/librarian recruitment and search processes. - Coordinate search activities: postings, advertising, applicant tracking, documentation. - Deliver training for search committees (implicit bias, equitable evaluation, behavioral interviewing). - Process hiring documentation and coordinate onboarding with HR and Academic Affairs. - Administer faculty personnel actions: appointments, reappointments, promotions, tenure, sabbaticals, resignations, retirements. - Interpret and apply collective bargaining agreements; support peer evaluation and tenure processes. - Maintain and track faculty/adjoin salary data; prepare adjunct contracts and payroll documents. - Monitor compliance, maintain personnel records, and support audit readiness. - Use HRIS and ATS to compile workforce data; generate reports and analyses. - Assist with immigration/visa processes; liaise with legal counsel as needed. - Lead/support special projects and continuous improvement initiatives. - Provide cross-functional HR support and customer service for inquiries. Minimum Qualifications: - 3?5 years progressively responsible HR or related experience. - Experience interpreting/applying policies, procedures, or contractual agreements. - Strong organizational, written/verbal communication, analytical, and technical skills. - Experience with HR systems and data reporting tools. - Ability to maintain confidentiality, exercise sound judgment, and work independently and collaboratively. - Commitment to diversity, equity, and inclusion. Preferred Qualifications: - Master?s degree in related field. - Experience in higher education, faculty affairs/academic HR. - Experience in unionized settings and interpreting collective bargaining agreements (MSCA preferred). - HR certification (SHRM-CP/SCP, PHR/SPHR). - Project management/process improvement experience. - Experience with immigration processes. - Bilingual/multilingual skills (e.g., English/Spanish). - Demonstrated multicultural competence. Benefits: - Multiple pre-tax health plan options - Pension or 401(a) defined contribution plan + supplemental retirement options - Life insurance (up to 8x salary), long-term disability, dental - Paid holidays; 20 vacation days/year; 15 sick days/year; 5 personal days/year - Tuition remission for employee, spouse, dependents Compliance: Fitchburg State conducts criminal history and sexual offenders record checks on recommended finalists. Application Instructions: Submit cover letter and resume. Be prepared to provide contact information for three professional references. For assistance applying, click CONTACT US on the careers site. Use provided login to check/edit profile or upload documents. Equal Opportunity / Diversity Statement: Fitchburg State University is committed to diversity, inclusion, belonging, and social justice and encourages applications from individuals who contribute to these values. Job Posting Source: Fitchburg State University Careers (Position ID 201727)

About the Company

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Fitchburg State University ***