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Staff Assistant II, Office of Student Leadership and Engagement

University of Tampa

Tampa, FL

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JOB DETAILS
SKILLS
Administrative Skills, Budget Management, Budget Reporting, Budgeting, Calendar Management, Car Rentals, Communication Skills, Conference Management, Customer Support/Service, Detail Oriented, Disability Insurance, Diversity, Email Management/Administration, Employee Assistance Plan, Family Educational Rights and Privacy Act (FERPA), Finance, Financial Management, Fitness, Healthcare Reimbursement, Insurance, Leadership, Mathematics, Meal Plans, Microsoft Office, Multitasking, Organizational Skills, Policy Implementation, Problem Solving Skills, Property Management, Student Financial Services, Theater, Trend Analysis
LOCATION
Tampa, FL
POSTED
1 day ago
If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center.

Position Details

The Office of Student Leadership and Engagement at The University of Tampa has a full-time position available for a Staff Assistant II to provide primary administrative support for seven professional staff members. This position reports to the Director of Community Engagement. As a member of the Office of Student Affairs, this position will uphold the values of diversity and inclusion, collaboration, personal responsibility, professionalism and community and citizenship. The work of this position will intentionally align with strategic priorities to advance the mission and vision of student affairs which results in student learning and support for students to grow as global citizens.

This position is designated as an essential employee and may be required to report to work as scheduled when University offices are closed due to severe weather or other conditions.

Responsibilities
1. Provide primary administrative services for the Office of Student Leadership and Engagement.
2. Provide quality customer service for students, faculty, staff, families, alumni and external constituents.
3. Maintain office budgets including generating and monitoring budget reports and communicating with Financial Management staff.

4. Workday implementation including financial and student employment.
5. Hire, train and supervise student desk assistants who will assist with office operations.
6. Hire, train and supervise building managers including 2 leads and facilitate 1-on-1 meetings and group trainings, oversee Spartan Club and Vaughn Center tabling.

7. Hire, train and supervise student coordinator of registered student organization finances who assists with financial processing.

8. Support Coordinator of Student Engagement with Registered Student Organization (RSO) finances.
9. Provide secondary support in conjunction with Events Services staff for all scheduling of conference rooms, theater, lobby, and courtyard of the Vaughn Center (first and second floors) and building operating hours with other departments.
10. Design and implement policies, guidelines, and protocols for the use of the Vaughn Center in conjunction with the Coordinator of Student Engagement.
11. Oversee the rental of commuter lockers and bus passes.
12. Manage on-campus car rental program.

13. Oversee posting policy for departments and community members.

14. Order office supplies and submit work order requests to facilities and information technology and security.

15. Support SG funded student organization leaders on budget procedures.

16. Revise department webpages and manage department e-mail accounts.

17. Track and analyze student participant trends through Engage UT.

18. Assist with Engage UT problem solving including new student and RSO usage and event registration.

19. Participate in the planning and implementation of the annual Leadership Awards Night hosted by the Office of Student Leadership and Engagement and Fraternity and Sorority Life.

20. Attend trainings and fully engage in learning and utilizing university-wide technology, specifically WorkDay, and other department specific technology platforms.

21. Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

Qualifications
1. High School diploma required, some college preferred.
2. Three (3) years of administrative/office experience.
3. Excellent customer service skills required.
4. Knowledge of FERPA laws, as they pertain to private information.

5. Ability to maintain confidentiality.

6. Strong communication skills, well organized and detail-oriented, the ability to handle multiple tasks and to work with diverse populations including faculty, staff, students and families.

7. Finance background: strong math skills and problem-solving skills.

8. Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.

9. Willingness to embrace new technologies and innovative organizational practices.

Required Attachments

Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

1. Cover letter

2. Resume

Work Schedule

Monday through Friday, 8:30 a.m. to 5:00 p.m.

Summer - Monday through Thursday, 8:00 a.m. to 5:30 p.m.

Occasional evenings and weekends may be required.

The University of Tampa offers great benefits to include:
  • FREE Tuition
  • Generous paid leave
  • Wellness initiatives
  • 100% Employer-Funded Health Reimbursement Account
  • 100% Employer-Paid Short- & Long-Term Disability Insurance
  • 100% Employer-Funded Employee Assistance Program
  • Discounted On-Campus Dining Meal Plans
  • FREE On-Campus Parking
  • Access to Campus Amenities (pool, library, campus events and more)
  • Fitness Center
  • Pet Insurance
  • Flexible Spending Accounts
  • And more


Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

About the Company

U

University of Tampa