Staff Accountant - Service and Parts

About NCS

National Carwash Solutions (NCS) is one of North America’s largest providers of car wash equipment, chemicals, parts, and service. Founded in 1973 and headquartered in Grimes, Iowa, NCS supports operators across the continent through its family of brands — including MacNeil, Ryko, VacuTech, PurClean, TSS, and NCS Chemistry. Our Finance team plays a critical role in supporting the business with accurate reporting, strong controls, and timely insight that drives sound decision-making across all business units.

Work Authorization: At this time, we are only considering candidates who are authorized to work in the United States without the need for current or future visa sponsorship. This includes, but is not limited to, H-1B, F-1, or other employment-based visas.

Position Summary

The Staff Accountant – Service & Parts supports the Corporate Service & Parts Controller by owning the recurring accounting processes that keep the Service and Parts business accurate and on schedule. This role is responsible for revenue and expense processing, inventory tracking and reporting, and the month-end reclassifications and accruals that feed the close. The role also carries standard general ledger responsibilities — journal entries, account reconciliations, and audit support — and participates in cross-functional meetings with Field Service and operations teams. This is an excellent opportunity for an early-career accountant to build deep exposure to a multi-entity manufacturing and service organization.

Key Responsibilities

Revenue

• Process partial shipment billings at month-end in coordination with the billing team.
• Track accrued revenue for progress-invoice (PI) billing on sold equipment contracts.

Expenses

• Review monthly no-charge items (“freebies”) and determine the reason for each.
• Perform Concur expense reviews; tag customers and projects on expense reports to improve job and customer costing.
• Conduct warranty reviews and track warranty expense, including unmarked and credit-memo items.
• Track and reconcile freight costs.
• Perform parts cleanup and reclassify install case expenses.

Inventory

• Produce the daily distribution inventory snapshot.
• Perform SmartCount inventory auditing.
• Send monthly inventory reports to the field.
• Identify and report inventory with no bin assignment; check for inactive bins holding inventory.

Month-End Close

• Prepare and post journal entries for assigned accounts as part of monthly, quarterly, and annual close.
• Perform timely balance sheet account reconciliations and resolve reconciling items.
• Prepare month-end reclassifications, including chemical trial account, lens account, and chem-by-the-barrel reclassifications.
• Prepare recurring accruals, including Motive (GPS), service-to-chem, auto insurance, and the monthly expense accrual.
• Maintain the wear parts reminder and complete site surveys.

General Accounting

• Support fixed asset accounting, including additions, disposals, and depreciation schedules.
• Assist with prepaid expense, accrual, and lease accounting schedules.
• Prepare schedules and supporting documentation for internal and external audits.
• Identify and recommend process improvements to enhance accuracy, efficiency, and internal controls.

Cross-Functional Support

• Participate in Fleet and IT meetings to answer questions and help resolve issues.
• Support ad-hoc project tracking and analysis (e.g., Whistle project tracking).
• Maintain wear part records.
• Help build metrics that Territory Service Managers use to improve territory financials.
• Partner with AP, AR, and Operations to research and resolve transactional discrepancies.
• Flex schedule as needed to accommodate month-end, quarter-end, and year-end close.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or related field, or equivalent combination of education and experience.
• 3-10 years of general ledger or staff accounting experience.
• Working knowledge of US GAAP and standard accounting principles.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, basic formulas).
• Strong attention to detail, organizational skills, and ability to manage multiple priorities against close deadlines.
• Effective written and verbal communication skills.

Preferred Qualifications

• Experience with NetSuite or a comparable ERP.
• Familiarity with Concur or similar expense management platforms.
• Exposure to inventory accounting, cycle counting, or distribution operations.
• Familiarity with field service management (FSM) systems.
• Experience supporting external audit requests.
• Familiarity with sales/use tax compliance.

Physical Requirements & Work Environment

• Primarily office-based; prolonged periods of sitting and working on a computer.
• Ability to occasionally lift up to 15 lbs (office materials, files).
• Standard business hours with extended hours during month-end, quarter-end, and year-end close.

Benefits & Compensation

NCS offers a competitive total rewards package, including:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and paid holidays
• Life and disability insurance
• Employee assistance program
• Professional development support

Final compensation will be determined based on the candidate’s experience, qualifications, and internal equity.

EEO Statement

National Carwash Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, and related conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, citizenship status, or any other characteristic protected by federal, state, or local law. NCS is a drug-free workplace.

NCS provides reasonable accommodations for applicants and employees with disabilities. If you need an accommodation during the application or interview process, please contact recruiting@ncswash.com.