Staff Accountant

All In One Accounting

Orlando, FL

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JOB DETAILS

SALARY

$60,000–$70,000 Per Year

SKILLS

ADP, Accounting, Accounting Close, Accounts Payable, Administrative Skills, Automation, Communication Skills, Compensation and Benefits, Construction, Construction Support, Credit Cards, Data Cleaning, Documentation, File Maintenance, Finance, Financial Control, Financial Operations, Housekeeping/Cleaning, Human Resources Strategy, Intuit Quickbooks, Leadership, Offer Letters, Onboarding, Operational Support, Payroll Administration, Payroll Management, Problem Solving Skills, Process Development, Process Improvement, Project Tracking, Project/Program Management, Reconciliation, Time Management, Transaction Processing/Management, Vendor/Supplier Management

LOCATION

Orlando, FL

POSTED

2 days ago

Location: Orlando, FL 32819

Type: Full-time | Onsite 5 days/week

Reports to: Controller

Compensation: $60,000 - $70,000 based on experience

About the Opportunity

All In One Accounting is conducting this search on behalf of our client, a growing construction company based in Orlando, FL. Our client is building out their back-office function and looking for a hands-on Staff Accountant & People Ops Administrator to join their lean team of two - reporting directly to the Controller.

This is a great opportunity for someone with 2-3 years of accounting experience who is ready to take real ownership, grow their skills across accounting and HR administration, and build toward a Controller-track career. You'll be a key part of bringing financial operations fully in-house and helping establish the processes and systems that support the company's continued growth.

What You'll Own (Accounting - 80%)
Accounts Payable + Vendor Management

• Own AP intake and processing: coding, approvals, vendor communication, and documentation

• Maintain clean vendor/subcontractor files and consistent controls

• Build a predictable weekly AP rhythm and reduce fire drills
Payroll Support (ADP)

• Coordinate payroll inputs and cutoffs (time, changes, deductions) for ~40 employees

• Support payroll processing with ADP and resolve issues quickly and accurately

• Track and process employee changes that impact payroll and benefits
Bank Feeds + Reconciliations (QBO)

• Manage transaction hygiene: receipts, coding rules, approvals, and follow-ups

• Monthly bank and credit card reconciliations with clean supporting schedules
Month-End Close Support

• Execute close checklist items, supporting schedules, and reconciliations

• Help produce timely month-end financials with fewer surprises
Construction Ops Finance Support (Procore + QBO)

• Support job-costing workflow and ensure proper coding and visibility

• Partner with Project Managers to keep cost data clean and actionable (training provided)

What You'll Own (HR Admin / People Ops - 20%)

This is operational HR administration, not HR strategy.

• Onboarding logistics: paperwork, checklists, file setup, systems access, and first-week readiness

• Offer letter and admin support: templates, e-sign, and document collection

• Benefits and admin coordination: employee changes, enrollments, and vendor coordination

• Maintain employee files, acknowledgements, compliance items, and key dates

Automation & Process Improvement

This role isn't just about maintaining the status quo - our client wants someone who actively looks for ways to improve the work:

• Standardize intake, naming conventions, and documentation

• Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)

• Help improve reporting visibility across the team

Tech Stack

• Payroll: ADP

• Accounting: QuickBooks Online (QBO)

• Operations/Job Costing: Procore (integrated with accounting workflow)

What We're Looking For
Required

• 2-3 years of accounting operations experience

• Strong AP, reconciliations, and month-end support fundamentals

• Experience supporting or coordinating payroll runs (ADP experience a plus)

• High ownership, accuracy, and deadline discipline - you close loops

• Tech-forward: comfortable learning systems quickly

• Strong communicator with vendors, colleagues, and leadership

• Bachelor's degree in accounting or a related field
Preferred

• QBO experience (bank rules, recurring transactions, reporting)

• Procore exposure or construction/job-costing familiarity

• HR admin experience (onboarding or benefits coordination)

• Experience documenting processes or improving workflows

What Success Looks Like (First 90 Days)

• AP is predictable, clean, and current - no vendor surprises

• Payroll support runs smoothly with clean cutoffs and minimal corrections

• Reconciliations are timely and month-end close stays on schedule

• Onboarding is consistent and documented

• You implement 2-3 workflow improvements that reduce manual work

Compensation & Growth

• Salary: $60,000 - $70,000 based on experience

• Full benefits package

• High visibility and real responsibility with a clear path into senior accounting or Controller-track work

Salary Description

$60,000 - $75,000

Staff Accountant

All In One Accounting

Orlando, FL

About the Company

All In One Accounting

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